Facilities Administrator
| Posting date: | 21 November 2025 |
|---|---|
| Salary: | £27,000 to £28,000 per year |
| Hours: | Full time |
| Closing date: | 28 November 2025 |
| Location: | Inverness, Highlands, IV1 1QY |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4742047_1763729257 |
Summary
Your new company
We are working with an established forward-thinking organisation who have a vacancy for a facilities administrator to join their busy team in Inverness. This role will offer an immediate start and a duration of 6 months with the possibility to extend.
Your new role
In your new role, you will work as part of a busy team and provide excellent customer service and support. You will greet visitors to the office and ensure they are issued with visitor passes and have all the information required for their meetings. On occasion, you will deal with multiple visitors at one time, so you must be organised and work efficiently. You will set up meeting rooms and prepare any documents required for the meetings. In your role, you will be the first point of contact for incoming queries by email and phone and will cascade queries across the team in a timely manner. Supporting the team with general administrative support will see you deal with a range of tasks throughout the day. You will also be responsible for managing office booking diaries, booking pool cars, weekly fire and safety checks for the building. This role is full-time in the office and working Monday to Friday.
What you'll need to succeed
In this role you must be presentable with excellent communication skills. The ability to work well under pressure and prioritise key tasks is also important. You must also have a good working knowledge of Microsoft Office packages. You'll be well-organised and work well as part of a team. This role does require you to have a driving licence and be happy to work full-time in the office.
What you'll get in return
Joining our prestigious clients, you will work in a supportive team, in well-appointed offices and in a great working environment. This role will offer you a minimum of 6 months full-time employment, enhanced holiday allowance and potential further career opportunities.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on 01463 214282.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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