Finance Coordinator
| Posting date: | 20 November 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £15,300 per annum (based on £25,500 FTE) + pension + additional annual leave |
| Hours: | Part time |
| Closing date: | 10 December 2025 |
| Location: | Portsmouth, Hampshire |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | University of Portsmouth Students' Union |
| Job type: | Temporary |
| Job reference: | UPSU25254 |
Summary
The University of Portsmouth Students’ Union (The Union or UPSU for short) is a forward thinking, friendly organisation with a vision of “delivering a positive impact with every Portsmouth student”. As a charity led by its values and guided by its members, we offer a wide range of services and activities to support and enrich the lives of our students. UPSU employs approximately 30 career staff, a further 40 student staff and we work with over 1000 registered student volunteers and over 100 student groups.
The Finance Coordinator post is responsible for supporting, facilitating and developing the Union’s Finance function, including maintaining financial controls and ensuring compliance with policies and procedures. Assist in preparing reports, budget monitoring, reconciliation, sales & purchase ledger. Building strong working relationships across departments, offering financial advice and support.
Finance duties will include:
- Daily cash book posting and online shop reconciliation
- Monthly credit card reconciliation
- Sales & purchase ledger processes
- Posting expenses and petty cash
- Support with budget reporting and payroll processes as required
- Assisting other departments with finance administration as required
- Support the provision of training and inductions to new members of staff
- Support and deputise for daily Central Admin tasks as appropriate
The successful candidate will have excellent attention to detail, a competent user of IT, particularly Microsoft Office suite and Google Drive. They will be able to communicate effectively with all members of the staff team and have the ability to work well with others. They will also be able to handle competing priorities, able to use their initiative and enjoy working in a fast paced environment. Experience in using a cloud based financial accounting system is preferred.
What we offer
- Strong team mentality, supportive and sociable workplace
- Regular training opportunities and team development days
- 38 days holiday (30 days annual leave + 8 bank holidays) and additional Christmas leave (University shutdown)
- Flexible working (e.g. flexitime, career break, paid time off for volunteering)
35 hour week
- Enhanced sick pay, maternity, paternity or adoption leave
- Access to University staff benefits: discounted gym membership, free library membership, bike safe
- Employee Assistance Programme
For more information on this opportunity and how to apply, please visit www.upsu.net/careers. For an informal conversation about this opportunity, please contact Cherelyn Cuthbert, Director of Central Services on 02392843102 or cherelyn.cuthbert@upsu.net.
Closing date for applications: Midday, 10th December 2025
Interviews will be held on date: 18th December 2025
We kindly ask that candidates do not send CVs or cover letters as these will not be considered. You can find an application form on our website.
Anonymous shortlisting will be carried out for this role to ensure a fair and consistent approach to recruitment. We will not disclose any personal details to the shortlisting panel. Any documents or links with identifying information will not be used during shortlisting, but can be submitted if you are selected for an interview.
We are strongly dedicated to embedding equality, diversity and inclusion (EDI) within our community and we are passionate about creating a welcoming and inclusive environment which supports everyone from recruitment through to appointment, regardless of your background. We welcome applications from all talented people and as part of this commitment, we are working to improve the diversity of our workforce to ensure that it is as relevant and representative of our student community as possible and are actively encouraging applications from underrepresented groups.
The Union is a MINDFUL EMPLOYER® and we are committed to creating a supportive and open culture and actively support the mental wellbeing of all staff.
Due to the high number of applicants, if you have not heard from UPSU by the interview date you should assume you have been unsuccessful in your application.
The Finance Coordinator post is responsible for supporting, facilitating and developing the Union’s Finance function, including maintaining financial controls and ensuring compliance with policies and procedures. Assist in preparing reports, budget monitoring, reconciliation, sales & purchase ledger. Building strong working relationships across departments, offering financial advice and support.
Finance duties will include:
- Daily cash book posting and online shop reconciliation
- Monthly credit card reconciliation
- Sales & purchase ledger processes
- Posting expenses and petty cash
- Support with budget reporting and payroll processes as required
- Assisting other departments with finance administration as required
- Support the provision of training and inductions to new members of staff
- Support and deputise for daily Central Admin tasks as appropriate
The successful candidate will have excellent attention to detail, a competent user of IT, particularly Microsoft Office suite and Google Drive. They will be able to communicate effectively with all members of the staff team and have the ability to work well with others. They will also be able to handle competing priorities, able to use their initiative and enjoy working in a fast paced environment. Experience in using a cloud based financial accounting system is preferred.
What we offer
- Strong team mentality, supportive and sociable workplace
- Regular training opportunities and team development days
- 38 days holiday (30 days annual leave + 8 bank holidays) and additional Christmas leave (University shutdown)
- Flexible working (e.g. flexitime, career break, paid time off for volunteering)
35 hour week
- Enhanced sick pay, maternity, paternity or adoption leave
- Access to University staff benefits: discounted gym membership, free library membership, bike safe
- Employee Assistance Programme
For more information on this opportunity and how to apply, please visit www.upsu.net/careers. For an informal conversation about this opportunity, please contact Cherelyn Cuthbert, Director of Central Services on 02392843102 or cherelyn.cuthbert@upsu.net.
Closing date for applications: Midday, 10th December 2025
Interviews will be held on date: 18th December 2025
We kindly ask that candidates do not send CVs or cover letters as these will not be considered. You can find an application form on our website.
Anonymous shortlisting will be carried out for this role to ensure a fair and consistent approach to recruitment. We will not disclose any personal details to the shortlisting panel. Any documents or links with identifying information will not be used during shortlisting, but can be submitted if you are selected for an interview.
We are strongly dedicated to embedding equality, diversity and inclusion (EDI) within our community and we are passionate about creating a welcoming and inclusive environment which supports everyone from recruitment through to appointment, regardless of your background. We welcome applications from all talented people and as part of this commitment, we are working to improve the diversity of our workforce to ensure that it is as relevant and representative of our student community as possible and are actively encouraging applications from underrepresented groups.
The Union is a MINDFUL EMPLOYER® and we are committed to creating a supportive and open culture and actively support the mental wellbeing of all staff.
Due to the high number of applicants, if you have not heard from UPSU by the interview date you should assume you have been unsuccessful in your application.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.