School Administrator - St Francis' RC Primary School - 11814_1763567814
| Posting date: | 19 November 2025 |
|---|---|
| Salary: | £26,337.00 to £28,835.00 per year |
| Hours: | Full time |
| Closing date: | 03 December 2025 |
| Location: | Edinburgh, EH16 4PY |
| Remote working: | On-site only |
| Company: | The City of Edinburgh Council |
| Job type: | Permanent |
| Job reference: | 11814_1763567814 |
Summary
School Administrator
St Francis RC Primary School
Salary: £26,337 - £28,835 (pro rata for part time and sessional)
Hours: 32.35 per week, 39 weeks sessional
PURPOSE OF THE JOB: To provide and operate financial management, integrated management information and budgetary information systems and services for the school. To manage and provide the delivery of a wide range of administrative, clerical, secretarial and general office support services.
MAJOR TASKS/JOB ACTIVITIES: The postholder is responsible for the management, organisation and supervision of administrative support staff. Within the framework of Council and Departmental procedures s/he will determine priorities, allocate work to staff, monitor performance, respond to problems arising and generally ensure that services are operating effectively.
Examples of other duties which the postholder may be required to undertake. In accordance with Council policy/procedures and the instructions of the Head Teacher, to monitor the delegated staffing and non-staffing (DSM) budgets. The DSM finance systems cover a variety of delegated budgets including teaching and support staffing, staff development, oil, electricity, gas, telephones, postage, capitation, furniture and fittings, community use of premises, property maintenance, cleaning materials, cash targets and income generation. In liaison with the Head Teacher, to ensure that overspend on allocated budgets does not occur. Accountable for reconciliation of banking and for all financial transactions. To authorise cheques, certify invoices and respond to/rectify any problems which occur with suppliers. To maintain accounts for school funds, excursions, petty cash, etc. Preparing withdrawal slips and cheques as required. To assist the senior management of the school with regard to all enrolment procedures. Checking completed applications and associated confidential documents before forwarding to Education Authority offices. Ensure the relevant data systems are managed effectively and kept up-todate i.e. Seemis (pupil and staff database), D S M (staffing and budget expenditure), School Fund (monitoring all income and expenditure). To manage and provide the delivery of a wide range of administrative, clerical and general office support services. To prioritise staff duties within the school office. To provide a confidential PA service to the Head Teacher. To manage and provide a welcoming environment for parents and visitors. To ensure any difficulties are dealt with in a confidential and appropriate manner. Contribute to the supervision and monitoring of the school security system and screening of all visitors. Responsibility for liaison with the Service Support Officer. Supervision/organisation of all transport arrangements within school. Supervision/maintenance of an effective free school meals roll.
RESPONSIBLE FOR: Typically: Clerical Assistant Learning Assistant
ADDITIONAL INFORMATION / CONDITIONS: This post is considered Regulated Work with Vulnerable Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undergo a PVG scheme update check prior to a formal offer of employment being made by the City of Edinburgh Council.
This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.
We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.
As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work.
To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.
You can find out more on Our Behaviours web page https://www.edinburgh.gov.uk/work-us/behaviours" target="_blank" rel="nofollow">Our Behaviours - The City of Edinburgh Council
Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.
Happy to talk flexible working.
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View https://www.edinburgh.gov.uk/downloads/file/37139/school-admin-primary-…; target="_blank" rel="nofollow">School Administrator job pack
Viewhttps://www.edinburgh.gov.uk/downloads/file/36683/sessional-working-inf…; target="_blank" rel="nofollow"> Sessional Working information
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