Patient Services Team Leader
| Posting date: | 19 November 2025 |
|---|---|
| Salary: | £13.35 per hour |
| Additional salary information: | £13.35 an hour |
| Hours: | Full time |
| Closing date: | 07 December 2025 |
| Location: | York, YO32 2LL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A3172-25-0032 |
Summary
Duties and Responsibilities: The duties and responsibilities to be undertaken may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the General Manager, dependent on current and evolving workload and staffing levels: Responsible for opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols. Maintain and monitor the Practice appointments system, identifying areas of concern when required. Oversee the processing of personal requests for appointments, visits and telephone consultations and ensure patients are directed to the appropriate healthcare professional. Answer internal and external telephone calls when required. Oversee the processing and distribution of incoming (and outgoing) mail. Ensure messages and information is passed on appropriately and accurately. Assist with filing and retrieving paperwork when necessary. Manage the processing of repeat prescriptions in accordance with Practice guidelines. Responsible for routine site maintenance and Health and Safety. Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures. Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers. Ensure staff are following in house guidelines when dealing with samples. Proactively provide leadership and assistance to Practice and Trust staff as required. Oversee the ordering, re-ordering and monitoring of stationery and other supplies. Ensure staff are following appropriate guidelines when dealing with clinical waste. Ensure the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter. Maintain hygiene control measures. Manage and assist with front-desk administration and cash handling required for non-NHS work such as patients private insurance and medical reports. Recognise and work within own competence and in accordance with your job description. Undertake additional tasks as required within your general role as Patient Service Team Leader. Management duties and responsibilities: Deputise for and support the General Management as required. Manage Health & Safety and educate staff. Participate in meetings as required. Monitor staff timetables to ensure adequate cover. Provide managerial supervision, support and professional leadership. Have a full understanding of the clinical appointment system. Oversee Information and Management Technology within your scope. Oversee maintenance of site and equipment taking remedial action to resolve any problems. Undertake annual staff appraisals and personal development plans for your team. Apply policies, standards and guidance. Participate in the recruitment and selection and induction process. Monitor staff records in line with protocol. Liaise with the management team regards staffing and organisation of work.