Plant Hire Assistant
| Posting date: | 18 November 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | George Leslie are a Real Living Wage Accredited Employer |
| Hours: | Full time |
| Closing date: | 05 December 2025 |
| Location: | Barrhead, East Renfrewshire |
| Remote working: | On-site only |
| Company: | George Leslie Ltd |
| Job type: | Permanent |
| Job reference: | Plant Hire Assistant |
Summary
Purpose of the Role
The Plant Hire Assistant supports the efficient operation of the Plantyard Department by coordinating administrative processes, managing stock control, processing purchase orders, tracking plant and vehicle hire costs, and maintaining accurate records across all George Leslie sites.
Key Responsibilities
1. Stock and Consumables Management
• Process PPE, signage, and consumables requests from site teams.
• Maintain accurate stock levels through weekly checks and reordering as required.
• Liaise with suppliers to source and replenish items not held in stock.
• Record all stock usage and charge appropriately
2. Procurement and Purchase Orders
• Raise and manage purchase orders for plant materials, consumables, and supplier invoices.
• Ensure all orders are correctly coded to contracts or stock accounts.
3. Hire and Damage Administration
• Liaise with site teams to confirm responsibility for damages and raise POs where required.
• Attend monthly damage review meetings with suppliers and account managers.
• Issue and track internal damage notifications and recovery charges via COINS.
4. Vehicle and Mileage Management
• Process monthly vehicle hire invoices and post to COINS.
• Distribute and manage monthly mileage submissions from all drivers via Microsoft Forms.
• Update mileage and fuel usage data in the Carbon Calculator to support sustainability reporting.
5. Support and Collaboration
• Assist the Plant Hire Controller with ad-hoc requirements to ensure efficient day-to-day operations for both internal and external hires.
• Provide administrative and operational support as required to maintain smooth running of all plant and transport activities.
• Undertake any other reasonable tasks as requested by the Plant Administration Manager or Plant Hire Controller
Key Skills and Attributes
• Strong organisational and administrative skills.
• Proficient in Microsoft Excel, COINS, and document management systems.
• Excellent communication and coordination skills.
• Attention to detail with a focus on accuracy and compliance.
• Ability to work collaboratively across multiple departments and sites.
Experience and Qualifications
• Previous experience in plant, transport, or construction administration preferred.
• Understanding of procurement processes and cost coding.
• Knowledge of COINS or similar financial systems advantageous.
The Plant Hire Assistant supports the efficient operation of the Plantyard Department by coordinating administrative processes, managing stock control, processing purchase orders, tracking plant and vehicle hire costs, and maintaining accurate records across all George Leslie sites.
Key Responsibilities
1. Stock and Consumables Management
• Process PPE, signage, and consumables requests from site teams.
• Maintain accurate stock levels through weekly checks and reordering as required.
• Liaise with suppliers to source and replenish items not held in stock.
• Record all stock usage and charge appropriately
2. Procurement and Purchase Orders
• Raise and manage purchase orders for plant materials, consumables, and supplier invoices.
• Ensure all orders are correctly coded to contracts or stock accounts.
3. Hire and Damage Administration
• Liaise with site teams to confirm responsibility for damages and raise POs where required.
• Attend monthly damage review meetings with suppliers and account managers.
• Issue and track internal damage notifications and recovery charges via COINS.
4. Vehicle and Mileage Management
• Process monthly vehicle hire invoices and post to COINS.
• Distribute and manage monthly mileage submissions from all drivers via Microsoft Forms.
• Update mileage and fuel usage data in the Carbon Calculator to support sustainability reporting.
5. Support and Collaboration
• Assist the Plant Hire Controller with ad-hoc requirements to ensure efficient day-to-day operations for both internal and external hires.
• Provide administrative and operational support as required to maintain smooth running of all plant and transport activities.
• Undertake any other reasonable tasks as requested by the Plant Administration Manager or Plant Hire Controller
Key Skills and Attributes
• Strong organisational and administrative skills.
• Proficient in Microsoft Excel, COINS, and document management systems.
• Excellent communication and coordination skills.
• Attention to detail with a focus on accuracy and compliance.
• Ability to work collaboratively across multiple departments and sites.
Experience and Qualifications
• Previous experience in plant, transport, or construction administration preferred.
• Understanding of procurement processes and cost coding.
• Knowledge of COINS or similar financial systems advantageous.