Internal Systems Administrator
| Posting date: | 12 November 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive plus bonus |
| Hours: | Full time |
| Closing date: | 12 December 2025 |
| Location: | remote |
| Company: | Impact Futures |
| Job type: | Permanent |
| Job reference: | 148 |
Summary
Job Advert
Do you thrive on keeping systems organised, secure, and running seamlessly behind the scenes?
Are you the go-to person for solving account, access, and Microsoft 365 challenges with precision and care?
Impact Futures Group is looking for an organised and proactive Internal Systems Administrator to join our Operations team!
This is a remote role with occasional travelling for meetings.
The Role:
The Internal Systems Administrator ensures the smooth operation and administration of the organisation’s internal digital systems.
This includes managing and creating staff accounts, permissions, and access to core platforms such as Microsoft 365 and internal
applications. The role focuses on maintaining accurate records, supporting compliance with data protection and safeguarding
requirements, and enabling staff to work effectively across the apprenticeship provision.
The role will involve:
- Create, configure, and manage staff accounts, permissions, and access across Microsoft 365, SharePoint, and other internal
platforms.
- Maintain user directories, group permissions, and email distribution lists in line with company policies.
- Monitor system usage to ensure security, efficiency, and safeguarding compliance.
- Support GDPR and data protection processes by maintaining accurate system records.
- Provide support and guidance to staff on system access and account management.
- Support onboarding and offboarding processes, ensuring correct account setup and deactivation.
- Contribute to process improvements and system administration projects that enhance operational efficiency.
The Benefits
- 25 days holiday plus public and bank holidays
- 3 additional days of paid leave for Christmas Shut down
- Buy an additional 5 days annual leave
- Birthday day off
- Wellbeing day
- Volunteer day
- Enhanced Sick Pay
- BUPA Healthcare Cashback plan
- Enhanced Maternity paid leave
- Enhanced Paternity paid leave
- Grandparent paid leave
- Bereavement paid leave
- Life Assurance
- Refer a friend bonus
- Tastecard
- Bluecrest Wellness
- Electric car vehicle scheme
- 3% pension contribution using pension provider NEST
- Shopping discount & cash back platform
- Employee Financial Wellbeing support
- Employee Assistance Helpline
- Company events and social gatherings
- Appreciation gifts
About You:
- Experience managing and creating user accounts, permissions, or internal systems administration.
- Strong organisational skills and attention to detail.
- Good understanding of Microsoft 365 and internal IT systems.
- Clear communication skills and ability to work with non-technical staff.
- Understanding of safeguarding and data protection principles.
Desirable:
- Experience in an education or apprenticeship environment.
- Strong knowledge of reporting tools (Excel, Power BI, etc.).
- Relevant IT qualification or ongoing professional development.
About Us
- Impact Futures and The Childcare Company are some of the UK’s largest independently owned training providers, delivering
apprenticeships and vocational qualifications.
- We have been awarded a prestigious 2-star accreditation for been an outstanding company to work for.
- Our expertise is underpinned by our Ofsted Grade 2 'Good’ accreditation, and learner-centric delivery is at the heart of our
continual operational evolution to ensure our learners receive an outstanding learning journey.
- Impact Futures and The Childcare Company are an Equal Opportunities employer and welcome applications from all suitability
qualified persons regardless of their race, disability, religion/belief, sexual orientation or age.
- We are committed to safeguarding and promoting the welfare of children and young people. An enhanced DBS check will be required
for this role.
Do you thrive on keeping systems organised, secure, and running seamlessly behind the scenes?
Are you the go-to person for solving account, access, and Microsoft 365 challenges with precision and care?
Impact Futures Group is looking for an organised and proactive Internal Systems Administrator to join our Operations team!
This is a remote role with occasional travelling for meetings.
The Role:
The Internal Systems Administrator ensures the smooth operation and administration of the organisation’s internal digital systems.
This includes managing and creating staff accounts, permissions, and access to core platforms such as Microsoft 365 and internal
applications. The role focuses on maintaining accurate records, supporting compliance with data protection and safeguarding
requirements, and enabling staff to work effectively across the apprenticeship provision.
The role will involve:
- Create, configure, and manage staff accounts, permissions, and access across Microsoft 365, SharePoint, and other internal
platforms.
- Maintain user directories, group permissions, and email distribution lists in line with company policies.
- Monitor system usage to ensure security, efficiency, and safeguarding compliance.
- Support GDPR and data protection processes by maintaining accurate system records.
- Provide support and guidance to staff on system access and account management.
- Support onboarding and offboarding processes, ensuring correct account setup and deactivation.
- Contribute to process improvements and system administration projects that enhance operational efficiency.
The Benefits
- 25 days holiday plus public and bank holidays
- 3 additional days of paid leave for Christmas Shut down
- Buy an additional 5 days annual leave
- Birthday day off
- Wellbeing day
- Volunteer day
- Enhanced Sick Pay
- BUPA Healthcare Cashback plan
- Enhanced Maternity paid leave
- Enhanced Paternity paid leave
- Grandparent paid leave
- Bereavement paid leave
- Life Assurance
- Refer a friend bonus
- Tastecard
- Bluecrest Wellness
- Electric car vehicle scheme
- 3% pension contribution using pension provider NEST
- Shopping discount & cash back platform
- Employee Financial Wellbeing support
- Employee Assistance Helpline
- Company events and social gatherings
- Appreciation gifts
About You:
- Experience managing and creating user accounts, permissions, or internal systems administration.
- Strong organisational skills and attention to detail.
- Good understanding of Microsoft 365 and internal IT systems.
- Clear communication skills and ability to work with non-technical staff.
- Understanding of safeguarding and data protection principles.
Desirable:
- Experience in an education or apprenticeship environment.
- Strong knowledge of reporting tools (Excel, Power BI, etc.).
- Relevant IT qualification or ongoing professional development.
About Us
- Impact Futures and The Childcare Company are some of the UK’s largest independently owned training providers, delivering
apprenticeships and vocational qualifications.
- We have been awarded a prestigious 2-star accreditation for been an outstanding company to work for.
- Our expertise is underpinned by our Ofsted Grade 2 'Good’ accreditation, and learner-centric delivery is at the heart of our
continual operational evolution to ensure our learners receive an outstanding learning journey.
- Impact Futures and The Childcare Company are an Equal Opportunities employer and welcome applications from all suitability
qualified persons regardless of their race, disability, religion/belief, sexual orientation or age.
- We are committed to safeguarding and promoting the welfare of children and young people. An enhanced DBS check will be required
for this role.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.