Entry Level Administrator
| Posting date: | 10 November 2025 |
|---|---|
| Salary: | £18,000 to £20,000 per year |
| Hours: | Full time |
| Closing date: | 10 December 2025 |
| Location: | Glasgow, Scotland, G33 |
| Company: | CBW Staffing Solutions Limited |
| Job type: | Permanent |
| Job reference: | 58427247 |
Summary
Junior Administrator - Glasgow - Salary up to £20,000
CBW have a new opportunity for an junior administrator to join a leading facilities company in Glasgow. Please note this position is a 1 year fixed term contract, training will be provided plus ongoing mentoring.
Key Responsibilities:
- Preparing and maintaining job cards, subcontractor reports, and service documentation
- Handling incoming calls and providing assistance to clients and contractors
- Maintaining internal databases and monitoring purchase orders
- Processing invoices, delivery notes, and order acknowledgements
- Scheduling site access, arranging equipment, and managing logistics
- Keeping eLearning and contractor compliance records up to date
- Ordering materials, spare parts, and office supplies
- Offering general administrative and reporting support to the wider team
Person Specification:
- An effective communicator with excellent organisational skills
- Detail-focused, reliable, and comfortable managing multiple tasks
- Positive, proactive, and a true team player
- Confident working independently and using initiative when needed
- National 5 (or equivalent) in English and Maths
- Previous experience in an administrative or service support role
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using Sage or similar finance systems
- Background knowledge of facilities management or engineering sectors
- Understanding of purchase order or procurement processes
Rate of Pay & Benefits:
- Competitive pay and holiday entitlement - up to £20,000
- Pension contribution scheme
- Continuous learning and development opportunities
- A collaborative, team-oriented environment
- Exposure to a leading company in the service and engineering industry
CBW have a new opportunity for an junior administrator to join a leading facilities company in Glasgow. Please note this position is a 1 year fixed term contract, training will be provided plus ongoing mentoring.
Key Responsibilities:
- Preparing and maintaining job cards, subcontractor reports, and service documentation
- Handling incoming calls and providing assistance to clients and contractors
- Maintaining internal databases and monitoring purchase orders
- Processing invoices, delivery notes, and order acknowledgements
- Scheduling site access, arranging equipment, and managing logistics
- Keeping eLearning and contractor compliance records up to date
- Ordering materials, spare parts, and office supplies
- Offering general administrative and reporting support to the wider team
Person Specification:
- An effective communicator with excellent organisational skills
- Detail-focused, reliable, and comfortable managing multiple tasks
- Positive, proactive, and a true team player
- Confident working independently and using initiative when needed
- National 5 (or equivalent) in English and Maths
- Previous experience in an administrative or service support role
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using Sage or similar finance systems
- Background knowledge of facilities management or engineering sectors
- Understanding of purchase order or procurement processes
Rate of Pay & Benefits:
- Competitive pay and holiday entitlement - up to £20,000
- Pension contribution scheme
- Continuous learning and development opportunities
- A collaborative, team-oriented environment
- Exposure to a leading company in the service and engineering industry