Contract Co-Ordinator (5894)
| Posting date: | 10 November 2025 |
|---|---|
| Salary: | £27,000.00 to £32,000.00 per year |
| Hours: | Full time |
| Closing date: | 10 December 2025 |
| Location: | Glasgow, Scotland |
| Remote working: | On-site only |
| Company: | Murray Recruitment |
| Job type: | Permanent |
| Job reference: | 5894 |
Summary
Murray Recruitment are recruiting a Contract Coordinator for our client based in Glasgow.
Role Overview
This is a full-time, permanent opportunity for an experienced Contract Coordinator to support a dedicated facilities management contract. The successful candidate will be responsible for coordinating planned and reactive works, ensuring compliance, and supporting both the client and operational teams. This is a varied role that requires strong communication, planning, and organisational skills within a busy and fast-paced environment.
Key Responsibilities
Weekly review and update of Aged PPM, Current PPM, Reactive, and Quoted Works within the CAFM system.
Liaise with regional planners and operations teams to chase open jobs and escalate issues where required.
Manage and support Uploader changes, including reviews and submission with Line Manager.
Review and cleanse data for accuracy, e.g. duplication of tasks.
Liaise with subcontractors for planned works and ensure timely completion and certification uploads.
Support suppliers without portal access to upload documentation and follow remedial processes.
Ensure purchase orders are raised promptly for reactive and quoted works within SLA timeframes.
Assist Account Manager with financial WIP processing and goods receipting.
Prepare and present monthly Power BI reports for client submission.
Extract data from systems such for the management team.
Attend client operational meetings and follow up on actions.
Act as the first point of escalation for client and FM team work order issues.
Monitor statutory compliance backlog and ensure remedial actions are followed up.
Support reactive works analysis and access arrangements for service partners.
Coordinate booking of works, permits, RAMS, and present weekly access schedules to the client.
Log annual purchase orders and track on Purchase Order tracker.
Process remedial actions following service works within client spend limits.
Deputise for the Account Manager when required.
Coordinate multiple subcontractors planned works, including client, alarms, and security liaison.
Prepare documentation for internal client audits and support with external remedials.
Issue jobs to managed vendors and provide client updates.
Act as the first contact for Soft Services, Landscaping, Waste, Pest Control, and Compliance.
Accurately minute procedural meetings and manage internal SharePoint contract files.
Skills & Experience
Previous experience in a planning or coordination role within Facilities Management or Building Services.
Experience in a helpdesk, contract coordination, or service administration environment.
Proficient with CAFM systems; experience with Maximo is advantageous.
Highly organised, self-motivated, and able to manage own workload.
Excellent communication skills and the ability to multi-task in a fast-paced setting.
Strong work ethic with a proactive and problem-solving approach.
Offering
Salary: £27,000 – £32,000 per annum (depending on experience)
Full-time, permanent role – office-based in Glasgow
Working hours: Monday to Friday, 40 hours per week between 8:00am and 5:00pm
25 days annual leave plus 8 statutory holidays
Company pension scheme
Share scheme participation
Employee discount programme
Additional flexible benefits available
Role Overview
This is a full-time, permanent opportunity for an experienced Contract Coordinator to support a dedicated facilities management contract. The successful candidate will be responsible for coordinating planned and reactive works, ensuring compliance, and supporting both the client and operational teams. This is a varied role that requires strong communication, planning, and organisational skills within a busy and fast-paced environment.
Key Responsibilities
Weekly review and update of Aged PPM, Current PPM, Reactive, and Quoted Works within the CAFM system.
Liaise with regional planners and operations teams to chase open jobs and escalate issues where required.
Manage and support Uploader changes, including reviews and submission with Line Manager.
Review and cleanse data for accuracy, e.g. duplication of tasks.
Liaise with subcontractors for planned works and ensure timely completion and certification uploads.
Support suppliers without portal access to upload documentation and follow remedial processes.
Ensure purchase orders are raised promptly for reactive and quoted works within SLA timeframes.
Assist Account Manager with financial WIP processing and goods receipting.
Prepare and present monthly Power BI reports for client submission.
Extract data from systems such for the management team.
Attend client operational meetings and follow up on actions.
Act as the first point of escalation for client and FM team work order issues.
Monitor statutory compliance backlog and ensure remedial actions are followed up.
Support reactive works analysis and access arrangements for service partners.
Coordinate booking of works, permits, RAMS, and present weekly access schedules to the client.
Log annual purchase orders and track on Purchase Order tracker.
Process remedial actions following service works within client spend limits.
Deputise for the Account Manager when required.
Coordinate multiple subcontractors planned works, including client, alarms, and security liaison.
Prepare documentation for internal client audits and support with external remedials.
Issue jobs to managed vendors and provide client updates.
Act as the first contact for Soft Services, Landscaping, Waste, Pest Control, and Compliance.
Accurately minute procedural meetings and manage internal SharePoint contract files.
Skills & Experience
Previous experience in a planning or coordination role within Facilities Management or Building Services.
Experience in a helpdesk, contract coordination, or service administration environment.
Proficient with CAFM systems; experience with Maximo is advantageous.
Highly organised, self-motivated, and able to manage own workload.
Excellent communication skills and the ability to multi-task in a fast-paced setting.
Strong work ethic with a proactive and problem-solving approach.
Offering
Salary: £27,000 – £32,000 per annum (depending on experience)
Full-time, permanent role – office-based in Glasgow
Working hours: Monday to Friday, 40 hours per week between 8:00am and 5:00pm
25 days annual leave plus 8 statutory holidays
Company pension scheme
Share scheme participation
Employee discount programme
Additional flexible benefits available