Medical Equipment Coordinator
| Posting date: | 10 November 2025 |
|---|---|
| Salary: | £35,964.00 to £43,780.00 per year |
| Additional salary information: | £35964.00 - £43780.00 a year |
| Hours: | Full time |
| Closing date: | 21 November 2025 |
| Location: | London, SE5 9RS |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9213-25-1112 |
Summary
Main Duties and Responsibilities Asset management Act as the main point of contact for end users and maintenance providers and ensure scheduled equipment servicing is booked in and completed on time and according to contract terms. Ensure recommendations for remedial work identified following equipment servicing or repair are followed up and fully addressed to ensure continued safe use of medical devices. Record equipment service history and update maintenance records on the Trust asset register. Keep accurate records relating to the comprehensive database of service contracts to facilitate a contract management programme. This may involve entering large volumes of data with accuracy and attention to detail, in order to recognise and challenge apparent inaccuracies. Interpret technical information from medical device service records, seeking advice from the Medical Equipment Management Service (MEMS) where appropriate. Monitor provider performance to ensure that the contractor fulfils their contractual responsibilities. Understand contract terms and conditions to interpret the scope of the contract cover and judge if repair costs are covered within the contract. Participate in equipment audits to verify the medical device asset inventory. Support, where required, the contract manager across a wide range of internal/external meetings and working groups. Undertake work in accordance with the department quality management system (ISO 13485). Support medical device service and maintenance contracts, ensuring that agreements are in place reflecting the Trusts requirements and in accordance with the Trusts Standing Orders and Standing Financial Instructions. Communication Liaise with external companies on equipment servicing and repairs. Communicate with end users to ascertain sufficient background information to support remote diagnostics Inform care groups of equipment requiring contracted maintenance cover. Work with internal and external groups to ensure medical equipment maintenance records are kept up to date. Deal with all enquiries regarding medical device maintenance contracts in a responsive and professional manner and act as the principal contact to wards and departments for contracted maintenance advice, assistance and support. Maintain close links and communication with relevant provider representatives to ensure robust performance monitoring of the contractor is undertaken and recorded in line with appropriate regulations and frameworks. Communicate and advise clinical users on the need for new or replacement annual service contracts or ad hoc servicing. Reporting and Analysis Deal with complex facts or situations which require analysis, interpretation and comparison of a range of options e.g. receiving information from users regarding equipment breakdown and acting in such a way as to minimise down time, service disruption and cost. Provide information upon request for medical device alerts and freedom of information requests. Design reports and dashboards from maintenance records to manage own work and reflect supplier performance. Present these reports at contract review meetings. Financial Management Manage the order-to-invoice process relating to servicing and repairs of medical and laboratory equipment throughout the Trust. Record expenditure on medical device contracted repairs and ensure that any budget information is made available to senior managers as required. Liaise with Management Accounts when monitoring the expenditure on the Trust wide equipment budget. Follow the Trusts Standing Financial Instructions and other protocols via other NHS agencies General The post holder has a general duty of care for their own health, safety and wellbeing and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post. To observe the rules, policies, procedures and standards of King's College Hospital NHS Trust together with all relevant statutory and professional obligations. To live and role model the Kings Values of: - Understanding you - Inspiring confidence in our care - Working together - Always aiming higher - Making a difference in our community