Admin Assistant
| Posting date: | 08 November 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 28 November 2025 |
| Location: | Welling, Kent, DA16 3QG |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | d3762507-8316-4c9f-a6b1-023e86ffbb14 |
Summary
What skills and experience we're looking for
Main purpose of the job:
- Undertake administrative, financial and organisational processes within the school.
- To support the efficient operation of the school
Major Duties and Responsibilities:
• - Manage and update computer systems/databases as required, ensuring that all data entry/calculations are accurate and recorded appropriately.
• - Record, monitor and report orders and payments and respond to related parental queries (e.g. dinners, uniform and clubs)
• - Administer purchasing procedures (process invoices, deal with queries liaise with suppliers and contractors) in accordance with the school financial procedures
• - Confidently use Word, Excel, Outlook (or equivalent) and online payment and MIS systems
• - Maintain staff and pupil records including admissions, withdrawals, transfers, absence, health matters
• - Maintain stocks of stationery and office supplies and oversee stocktaking and process orders for new stock if required
• - Deal with correspondence, telephone calls, visitors and enquiries in a proactive, professional and welcoming manner.
• - Routine admin support e.g. photocopying, filing, emailing, document shredding
• - Assist School Leaders in preparation of written documents to parents, governors and agencies, distribute as appropriate via paper copy or email
• - Any other administrative duties as directed by the line manager (commensurate with the grade for the post)
• - Participate in training opportunities and professional development as required
Job Activities:
- Office admin expertise necessary to use Word, Excel and Outlook and MIS and payment systems.
- Effective liaison skills to deal with suppliers and support agencies.
- Interpersonal skills to respond and manage queries and deal with issues.
- Literacy and numeracy to maintain records, produce reports etc.
- Any other duties/requirements as requested by the Head teacher.
What the school offers its staff
St Stephen’s is a high performing school in the London Borough of Bexley.We employ both an author and artist in residence, as well as specialist teachers for music and PE who work alongside our class teachers to ensure every child receives a broad, balanced and bespoke curriculum.
Our Ofsted inspection found that ‘pupils exude a love of learning and describe the school like being a second family. Behaviour is exemplary. Pupils are courteous towards adults and their peers.’
We are committed to having the best possible standards in all areas of school life. Academically, our children perform to the highest levels. Our pupils enjoy learning and the exciting opportunities provided for them. We offer a secure, happy and disciplined environment where children grow and develop into responsible young people.
Tours around the school are encouraged and warmly welcomed. Please call the school office on 0208 303 9738 to arrange a visit with a member of our Senior Leadership Team.
Commitment to safeguarding
References will be requested for applicants shortlisted for interview only and prior to interview. Only applicants shortlisted for interview will be contacted. Applicants invited to interview stage will be required to complete a Self-Disclosure form. An Enhanced DBS certificate will be required on provisional offer, including a check of the Children’s Barred List. Further vetting checks, in line with the requirements of Keeping Children Safe in Education will be completed following a provisional offer of appointment.
Main purpose of the job:
- Undertake administrative, financial and organisational processes within the school.
- To support the efficient operation of the school
Major Duties and Responsibilities:
• - Manage and update computer systems/databases as required, ensuring that all data entry/calculations are accurate and recorded appropriately.
• - Record, monitor and report orders and payments and respond to related parental queries (e.g. dinners, uniform and clubs)
• - Administer purchasing procedures (process invoices, deal with queries liaise with suppliers and contractors) in accordance with the school financial procedures
• - Confidently use Word, Excel, Outlook (or equivalent) and online payment and MIS systems
• - Maintain staff and pupil records including admissions, withdrawals, transfers, absence, health matters
• - Maintain stocks of stationery and office supplies and oversee stocktaking and process orders for new stock if required
• - Deal with correspondence, telephone calls, visitors and enquiries in a proactive, professional and welcoming manner.
• - Routine admin support e.g. photocopying, filing, emailing, document shredding
• - Assist School Leaders in preparation of written documents to parents, governors and agencies, distribute as appropriate via paper copy or email
• - Any other administrative duties as directed by the line manager (commensurate with the grade for the post)
• - Participate in training opportunities and professional development as required
Job Activities:
- Office admin expertise necessary to use Word, Excel and Outlook and MIS and payment systems.
- Effective liaison skills to deal with suppliers and support agencies.
- Interpersonal skills to respond and manage queries and deal with issues.
- Literacy and numeracy to maintain records, produce reports etc.
- Any other duties/requirements as requested by the Head teacher.
What the school offers its staff
St Stephen’s is a high performing school in the London Borough of Bexley.We employ both an author and artist in residence, as well as specialist teachers for music and PE who work alongside our class teachers to ensure every child receives a broad, balanced and bespoke curriculum.
Our Ofsted inspection found that ‘pupils exude a love of learning and describe the school like being a second family. Behaviour is exemplary. Pupils are courteous towards adults and their peers.’
We are committed to having the best possible standards in all areas of school life. Academically, our children perform to the highest levels. Our pupils enjoy learning and the exciting opportunities provided for them. We offer a secure, happy and disciplined environment where children grow and develop into responsible young people.
Tours around the school are encouraged and warmly welcomed. Please call the school office on 0208 303 9738 to arrange a visit with a member of our Senior Leadership Team.
Commitment to safeguarding
References will be requested for applicants shortlisted for interview only and prior to interview. Only applicants shortlisted for interview will be contacted. Applicants invited to interview stage will be required to complete a Self-Disclosure form. An Enhanced DBS certificate will be required on provisional offer, including a check of the Children’s Barred List. Further vetting checks, in line with the requirements of Keeping Children Safe in Education will be completed following a provisional offer of appointment.