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Personal Assistant to the CEO

Job details
Posting date: 16 October 2025
Salary: £32,000 to £36,000 per year
Hours: Full time
Closing date: 15 November 2025
Location: Cardiff, Cardiff, CF10 3AF
Remote working: Hybrid - work remotely up to 3 days per week
Company: Brook Street
Job type: Permanent
Job reference: BBBH425579_1760630810

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Summary

Join an innovative growing startup business dedicated to transformation in their industry through digital solutions. The client's forward-thinking team is committed to improving systems in a fast-paced environment that values collaboration and professional growth.

Job Responsibilities

  • Monitor, screen, and respond professionally and promptly to the CEO's emails and phone calls.

  • Manage daily bookkeeping tasks, including data entry and reconciliation using Xero.

  • Process and track business expenses, ensuring all receipts are accurately filed and allocated.

  • Prepare monthly payroll with attention to accuracy and timeliness.

  • Handle invoicing and follow up on outstanding payments.

  • Proactively manage the CEO's frequently changing diary, scheduling meetings, appointments, and events.

  • Ensure the CEO is well-prepared for meetings by providing agendas and relevant documents in advance.

  • Organise all meeting logistics, such as room bookings, video conferencing links, and catering.

  • Act as a gatekeeper to filter requests for the CEO's time and resolve enquiries independently where possible.

  • Arrange all domestic and international travel, including flights, trains, accommodation, and ground transport.

  • Prepare detailed travel itineraries and ensure all visas and documentation are in order.

Required Skills & Qualifications

  • High IT competence with the ability to quickly learn new systems.

  • Proficiency in Google Workspace (Google Docs, Sheets, Gmail); advanced Microsoft Excel and Word skills are highly desirable.

  • Proven experience as a Personal or Executive Assistant or in a similar high-level administrative role.

  • Experience in financial administration including bookkeeping, managing expenses, and payroll processing.

  • Exceptional organisational and time-management skills to prioritise a heavy workload and meet deadlines.

  • Absolute discretion with the ability to handle confidential information professionally.

  • Excellent verbal and written communication skills.

  • Proactive, 'can-do' attitude with problem-solving skills and the ability to anticipate needs.

  • Impeccable attention to detail with accuracy in all tasks.

  • Adaptable and flexible to thrive in a fast-paced, evolving environment.

  • Additional experience supporting C-level executives or familiarity with healthcare or tech sectors is advantageous but not essential.

Benefits include

  • Competitive salary
  • 28 days holiday + bank holidays
  • Growing opportunities within a tech start-up

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

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