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Gynaecology Administrator

Posting date:	16 October 2025
Salary:	£25,000.00 per year
Additional salary information:	£25000.00 a year
Hours:	Full time
Closing date:	31 October 2025
Location:	Holloway, N7 8EG
Company:	NHS Jobs
Job type:	Permanent
Job reference:	E0031-25-0047

Summary

Job summary The Gynaecology Collaborative, as part of the IGPF, was launched on 1st October 2020. is a collaboration of multiple providers joining up primary, secondary and community care. The aim of this service is: To provide a robust single point of access for gynaecology referrals To ensure the patient is seen by the right clinician with the right skills in the right environment through effective triage To support management of adult gynaecological conditions in a non-acute setting To ensure there is access to diagnostics to enable effective management To improve the patient journey through the development of safe and effective integrated care pathways between primary, community and secondary care services. To enable consistent standards in the management of gynaecological conditions and improve health outcomes. Develop and provide a feedback mechanism to improve the skills and knowledge of referring clinicians and so increase the proportion of patients managed in primary care. Main duties of the job The small but effective management and support structure includes local GPs, nurses, practice managers and other non-clinical staff. It has a core team of less than 50 staff, based in its Holloway office, and in total employs around 150, the majority on a monthly, part-time basis. IGPF are looking for a flexible individual to join its Community Gynaecology Team, currently serving Haringey & Islington, the Gynaecology Collaborative. About us Islington GP Federation (IGPF) is a growing organisation representing 31 practices; we have established ourselves as a leader in new ways of working, including running Islington's extended access primary care services (I: HUB) as well as supporting the Islington Primary Care Networks (PCNs). Our current range of services include the Extended Access Service, I: HUB, Community Ear, Nose and Throat (ENT), Integrated Community Gynaecology, practice-based pharmacists and a range of practice support mechanisms. IGPF works very closely with a range of partners including the regional commissioning group, NHS England, Healthy London Partnership, Public Health, local hospitals such as UCLH, Whittington Health and the London Borough of Islington. IGPF is the host organisation for the Primary Care Network (PCN) workforce and the Islington Training Hub and has been working for over three years to create training and development programmes that meet the needs of staff working in primary and community care settings. IGPF runs four Islington GP Practices-Northern Medical Practice, Barnsbury Medical Practice, City Road Medical Centre and Hanley Primary Care Centre Job description Job responsibilities Monitor referral inboxes and process incoming referrals in a timely and accurate manner. Manage referrals received from GPs via electronic portals, ensuring accurate triage and appropriate allocation. Answer phone calls, check voicemails, respond to emails, and manage other forms of communication promptly and professionally. Manage clinic rotas using EMIS Web, including booking patient appointments, cancelling appointments and responding to patient queries appropriately. Action follow-up instructions based on clinician notes, such as generating discharge letters, making secondary care referrals, booking follow-up appointments, and chasing investigation results. Take minutes at Team Meetings and provide clerical support to Federation staff as required Undertake a wide range of administrative duties, ensuring information is accurately managed, filed, and followed up accordingly. Operate and maintain a working knowledge of all office-based software and equipment, including EMIS Web, Microsoft Office, photocopiers, and scanners. Maintain accurate and up-to-date patient records and ensure data is input correctly onto clinical systems. Support the preparation of reports, spreadsheets, and service data as requested by management. Manage outgoing post Liaise with GPs, hospital teams, community services, and patients to ensure seamless service delivery. Support new staff with onboarding processes and basic admin induction. Ensure adherence to information governance, confidentiality, and data protection guidelines at all times. Escalate urgent clinical queries or service concerns to appropriate team members as needed, using good judgment and initiative. Demonstrate flexibility by working from different service sites as instructed by the line manager to meet operational needs. Act as a chaperone when required when working on site. Work safely at all times in accordance with legislative requirements and Federation policies and procedures This job description is not exhaustive, and the post holder may be required to carry out other duties as reasonably requested by the line manager, in line with the scope and responsibilities of the role. Communication Communicate effectively with other team members. Communicate effectively with patients and carers, recognising their needs for alternative methods of communication. Personal and people development Take responsibility for own developmental learning and performance, including participating in supervision. Take responsibility for maintaining a record of own personal development. Work with management on any new training requirements To recognise and understand the roles and responsibilities of individuals working in the Community Gynaecology service. Be aware of statutory legislation relevant to the service and the role of a basic Chaperone/ HCA Health, safety and security Use the personal security systems within the workplace according to practice guidelines. Identify the risks involved in work activities and undertake them in a way that manages the risks. Use appropriate infection control procedures and maintain work areas in each clinical room so that they are clean, safe and free from hazards reporting of any potential risks identified, including: hand washing universal hygiene procedures collection and handling of laboratory specimens segregation and disposal of waste materials decontamination of instruments and clinical equipment and work surfaces reporting and treatment of sharps injuries dealing with blood and body fluid spillages assist patients and colleagues in adopting sound infection control measures Ensure safe storage, rotation and disposal of vaccines and drugs within area of responsibility Know the general principles of first aid and resuscitation to be able to undertake initial actions as appropriate Be aware of statutory child health procedures and statutory local guidance and referral criteria Be up to date with adult and child safeguarding processes and highlight any area of concerns to the appropriate clinicians and/or managers Know the health and safety policies and procedures within the workplace, including fire procedures, maintaining documentation, monitoring and maintaining of equipment and furniture within your area of responsibility Use the computer monitor safely and in line with patient confidentiality protocols Be able to identify the risks to health of microbiological and chemical hazards within the working environment according to the Control of Substances Hazardous to Health Service improvement Be aware of and, if appropriate, assist in current clinical audit Work with colleagues in the team on the development of current and new services and other initiatives Deal with requests from patients and clinical staff for health information leaflets Quality Alert other team members to issues of quality and risk in the care of patients Ensure own actions are consistent with clinical governance systems Practice in accordance with agreed standards of care Enable patients to access appropriate professionals in the team Ensure patients understand how to complain Ensure stock items under your control are ordered and available in the treatment and consulting rooms Know how clinical governance affects the HCA role and bring to the attention of more senior staff any specific risk situation Know the organisations policies, especially the whistle-blowing policy, available in the practice staff handbook Be able to manage your own time effectively Equality and diversity Act in ways that recognise the importance of people's rights, interpreting them in a way that is consistent with procedures