Assistant to Practice Manager
| Posting date: | 10 October 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Negotiable |
| Hours: | Full time |
| Closing date: | 02 November 2025 |
| Location: | Swindon, SN3 4BF |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A5777-25-0024 |
Summary
The post holder will be required to support the Practice Manager to ensure a safe and efficient running of the Surgery and aspects of the Primary Care Network (PCN). Working within the management team, you will be supporting the Practice Manager to monitor budgets; operational capacity, developing and communicating new projects to meet the day-to-day demand placed on the services. You will be responsible for coordinating recruitment, monitoring HR legislation compliance and supporting the development of a strong governance structure through the use of documentation. Roles & Responsibilities: Working with the Practice Managers to implement changes: Supporting recruitment and successful induction and integration of new roles across the network, Support the development and presentation of papers and proposals. Support processes required to ensure CQC compliance. Undertake audits and surveys as required to enable and support project delivery. Manage specific projects such as the Covid & Flu campaign Support the collection and presentation of key data enabling visibility against key performance indicators Draft, monitor and maintain governance documents such as policies and procedures Respond to complaints and incident reports using provided templates and Practice Managers support Monitor, collate and present complaints and incident reports Organise meetings and attendees when required The above areas of responsibility are an indication of the role and could be subject to change as the impact of primary care network commissioning evolves. Maintain confidentiality Maintain HR filing systems and records Financial Management Working closely with the Practice Manager to oversee invoices, debt management and budget presentations Coordinate monthly claims for ARRS funding through the ARRS portal. Support the development of bids for new money and funding streams as they become available to the Surgery or PCN. Strategy and Leadership Operate alongside the Partners and Practice Manager as a key member of the management team. Work with the Practice Managers to clarify objectives and priorities for network delivery in line with operational realities, financial parameters and contract requirements. Supplementary Information This job description should be read alongside the Employee Handbook for current staff and the Practice profile