Pharmacy Purchasing and Invoicing Assistant | Frimley Health NHS Foundation Trust
| Posting date: | 08 October 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £26,240 - £27,928 per annum incl HCAS |
| Hours: | Full time |
| Closing date: | 07 November 2025 |
| Location: | Frimley, GU16 7UJ |
| Company: | Frimley Health NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7491982/151-SL0473 |
Summary
An exciting opportunity has arisen for acommitted and motivated individualto join our busy Pharmacy team as aPurchasing and Invoicing Assistant.
We are looking for someone withexcellent organisational and communication skillswho can work accurately under pressure and to tight deadlines. You will play an important role in supporting our pharmacy assistants and procurement staff in theefficient processing of orders, invoices, and creditsto ensure the smooth running of our service.
You will need to becomputer literate, with strong attention to detail and a proactive approach to problem-solving. Previous experience infinance, purchasing, accounts, or stock controlwould be an advantage, although full training will be provided.
• Placing orders with suppliers using the Trust’sE-Procurement platform
• Validating and processing invoicesfor payment
• Chasing credits and overdue goodswith suppliers
• Processingoff-contract claimsin line with departmental policy
• Responding to and resolvingad-hoc queriesfrom suppliers and internal teams
• Supporting the pharmacy office team with general administrative duties as required
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
• To participate in the smooth operation of the Trust’s Accounts Payable function in accordance with Trust procedures, good creditor payments practice and NHS payments policy
• To ensure that all invoices and credits are processed efficiently and accurately and are consistent with goods received or returned on the pharmacy computer system.
• To resolve discrepancies as appropriate in accordance with Standard Operating Procedures, referencing contract prices where applicable, using the CMU Contract File as reference.
• To produce, process and authorise invoices, off-contract claims and credits and forward completed paperwork to the Accounts Department in accordance with the suppliers’ terms and conditions of payment.
• To contact creditors for invoice queries and suppliers regarding overdue deliveries.
• To release orders from the computer system and transmit by appropriate method, under the direction of the Purchasing Manager, or his/her deputy, in accordance with pre-determined schedules.
For more information please see attached job description and person specification
This advert closes on Wednesday 15 Oct 2025