Administration Assistant
| Posting date: | 07 October 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 19 October 2025 |
| Location: | Scarborough, North Yorkshire, YO12 7DD |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | b4e7f023-3cef-4f7c-b6b7-2e5c7c606d73 |
Summary
What skills and experience we're looking for
We are looking for an Administration Assistant to join our friendly office team. The previous candidate has been in post for 4 years and is moving on for an amazing opportunity. The role is front of house, you will be the first face our pupils, parents and visitors see when they visit our school. With 700 pupils there is rarely a quiet moment, and no two days are the same! We are looking for someone who is friendly, organised, with attention to detail and adaptable to change.
You will be supported by our School Business Manager, Senior Administration Assistant and two other Administration Assistants. Our office team are at the heart of our school, making sure that everything runs smoothly.
Working in our school is incredibly rewarding. Our support staff are highly regarded, and we pride ourselves on developing our support colleagues to excel and further develop their career through specialised training and career paths.
We encourage applications from candidates who have a passion for education and wish to work in a setting which offers reward and challenge. A resilient, robust and positive mindset are required.
Key Duties:
• Maintain computerised and manual pupil/staff records
• Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries
• Assist in preparation of reports
• Take minutes at various meetings as required
• Undertake some administration of school accounts, including handling of small amounts of cash and chasing dinner money arrears
• Check and sign in incoming orders
• Administration of school dinner including allergy management, working closely with the kitchen.
• Administration of medical conditions
• Administering first aid, and analysing first aid incidents for any patterns
• Keeping up to date club registers, records of trip permission slips, staff training records
Essential Experience / Skills:
• Knowledge of administration and office systems
• Clerical or administrative experience
• Experience of working with Microsoft Office
• Computer literate
• Good interpersonal and communication skills
• Good numeracy and literacy skills
• Judgement skills
• Ability to work to deadlines
• Literacy & numeracy qualification e.g. Level 2 qualification / GCSE or equivalent
What the school offers its staff
• Clear and tailored CPD for all staff.
• Wellbeing and resilience – The school will help all members of the school community (Pupils, Staff, Parents and Governors) to develop confidence, establish positive relationships, be self-aware and to support one another through the challenges and experiences of life.
• Inclusivity & Togetherness – The school will welcome all members of the school community (Pupils, Staff, Parents and Governors) so that everyone’s contribution can be heard and respected. We can work together to build success for everyone.
Further details about the role
Please contact us if you experience any difficulty with the application process.
Unfortunately, we do not accept CVs.
When applying please take into account the following:
Employment History
In line with KCSIE requirements, please complete your full employment history to ensure any gaps in your education and career history are accounted for.
Suitable References
When completing your application, please provide two employment referees. Generally, this should be your current and most recent Headteacher or line manager. Please note if your former Headteacher or line manager has since left, please use an alternative current senior staff member as they need to be in post at your former location to be able to confirm your details in full.
Unfortunately, we cannot accept personal references or personal email addresses.
Please get in touch for any queries if you are unsure.
Supporting Information
The supporting information section of your application should clearly evidence your ability to meet the requirements we have outlined in the job description & person specification. This will be used to shortlist applicants for this role and therefore it is imperative that you provide evidence as requested.
North Yorkshire Council (NYC) advertise vacancies and process applications on behalf of schools and external organisations (third parties) in North Yorkshire. NYC are not responsible for the recruitment/employment practices of third parties and accept no liability in relation to the vacancy and any subsequent recruitment/employment processes.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
We are looking for an Administration Assistant to join our friendly office team. The previous candidate has been in post for 4 years and is moving on for an amazing opportunity. The role is front of house, you will be the first face our pupils, parents and visitors see when they visit our school. With 700 pupils there is rarely a quiet moment, and no two days are the same! We are looking for someone who is friendly, organised, with attention to detail and adaptable to change.
You will be supported by our School Business Manager, Senior Administration Assistant and two other Administration Assistants. Our office team are at the heart of our school, making sure that everything runs smoothly.
Working in our school is incredibly rewarding. Our support staff are highly regarded, and we pride ourselves on developing our support colleagues to excel and further develop their career through specialised training and career paths.
We encourage applications from candidates who have a passion for education and wish to work in a setting which offers reward and challenge. A resilient, robust and positive mindset are required.
Key Duties:
• Maintain computerised and manual pupil/staff records
• Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries
• Assist in preparation of reports
• Take minutes at various meetings as required
• Undertake some administration of school accounts, including handling of small amounts of cash and chasing dinner money arrears
• Check and sign in incoming orders
• Administration of school dinner including allergy management, working closely with the kitchen.
• Administration of medical conditions
• Administering first aid, and analysing first aid incidents for any patterns
• Keeping up to date club registers, records of trip permission slips, staff training records
Essential Experience / Skills:
• Knowledge of administration and office systems
• Clerical or administrative experience
• Experience of working with Microsoft Office
• Computer literate
• Good interpersonal and communication skills
• Good numeracy and literacy skills
• Judgement skills
• Ability to work to deadlines
• Literacy & numeracy qualification e.g. Level 2 qualification / GCSE or equivalent
What the school offers its staff
• Clear and tailored CPD for all staff.
• Wellbeing and resilience – The school will help all members of the school community (Pupils, Staff, Parents and Governors) to develop confidence, establish positive relationships, be self-aware and to support one another through the challenges and experiences of life.
• Inclusivity & Togetherness – The school will welcome all members of the school community (Pupils, Staff, Parents and Governors) so that everyone’s contribution can be heard and respected. We can work together to build success for everyone.
Further details about the role
Please contact us if you experience any difficulty with the application process.
Unfortunately, we do not accept CVs.
When applying please take into account the following:
Employment History
In line with KCSIE requirements, please complete your full employment history to ensure any gaps in your education and career history are accounted for.
Suitable References
When completing your application, please provide two employment referees. Generally, this should be your current and most recent Headteacher or line manager. Please note if your former Headteacher or line manager has since left, please use an alternative current senior staff member as they need to be in post at your former location to be able to confirm your details in full.
Unfortunately, we cannot accept personal references or personal email addresses.
Please get in touch for any queries if you are unsure.
Supporting Information
The supporting information section of your application should clearly evidence your ability to meet the requirements we have outlined in the job description & person specification. This will be used to shortlist applicants for this role and therefore it is imperative that you provide evidence as requested.
North Yorkshire Council (NYC) advertise vacancies and process applications on behalf of schools and external organisations (third parties) in North Yorkshire. NYC are not responsible for the recruitment/employment practices of third parties and accept no liability in relation to the vacancy and any subsequent recruitment/employment processes.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.