Clinic Coordinator | Chesterfield Royal Hospital NHS Foundation Trust
| Posting date: | 03 October 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,937 - £26,598 Pro rata |
| Hours: | Part time |
| Closing date: | 02 November 2025 |
| Location: | Chesterfield, S44 5BL |
| Company: | Chesterfield Royal Hospital NHSFT |
| Job type: | Temporary |
| Job reference: | 7364696/166-FC-7364696 |
Summary
An interesting opportunity has arisen for a part time Clinic Co-ordinator to cover maternity leave and support the Assistant Service Manager within the Maternity & Gynaecology Care Unit.
This post a part time temporary position working Monday - Friday
You will be responsible for providing clinic administration support to the Care Unit in relation to clinic management. You will work closely with the Assistant Service Manager to ensure that all clinics are cancelled when medical staff are unavailable and also that all slots are utilised appropriately.
Chesterfield Royal Hospital NHS Foundation Trust is a well performing Foundation Trust serving a population of around 441,000 across the Bolsover, Chesterfield, Derbyshire Dales, North Amber Valley, High Peak and North East Derbyshire districts. With a workforce of around 4,200 staff and good financial control and was recently rated "Good" by the CQC.
We are committed to working with our partners in Health and Social Care to deliver long term financial sustainability and resilience in our performance to ensure we provide high quality services and excellent patient care.
· Communicating effectively with the Team (Doctors, Nurses, CAOs, Receptionists), patients and external callers.
· Efficiently working on the Partial Booking and Pending lists.
· Updating spreadsheets and liaising with Nursing Staff and other Allied Health Professionals.
· Liaising with Medical staff, Doctors and Consultants regarding capacity issues
Accurately completing the documentation of patients for input into the computerised patient and administration system.
· Operating a VDU for inputting and retrieval of information, using many Microsoft Office packages.
· Using a Tracker System on Medway for recording the destination and receipt of patient records.
· Answering telephone enquiries courteously, taking messages and conveying the information accurately to the appropriate person.
· To add, change and cancel/delete any clinics as requested for audit, Bank Holidays or Consultant changes in line with the Trust procedures.
· To review all clinics on a regular basis to ensure they are being used efficiently and monitor the usage of appointment slots and work closely with the Assistant Service Manager.
· To be able to work under pressure with the minimum of supervision on occasions.
· To report any variances to the Assistant Service Manager.
· Action clinic amendment forms in line with Trust Procedures and working closely with the Clinical team.
· Perform any other duties as dictated by the Assistant Service Manager for the Care Unit.
· Contribute to report production
· Communicating effectively with the Team (Doctors, Nurses, CAOs, Receptionists), patients and external callers.
· Efficiently working on the Partial Booking and Pending lists.
· Updating spreadsheets and liaising with Nursing Staff and other Allied Health Professionals.
· Liaising with Medical staff, Doctors and Consultants regarding capacity issues
Accurately completing the documentation of patients for input into the computerised patient and administration system.
· Operating a VDU for inputting and retrieval of information, using many Microsoft Office packages.
· Using a Tracker System on Medway for recording the destination and receipt of patient records.
· Answering telephone enquiries courteously, taking messages and conveying the information accurately to the appropriate person.
· To add, change and cancel/delete any clinics as requested for audit, Bank Holidays or Consultant changes in line with the Trust procedures.
· To review all clinics on a regular basis to ensure they are being used efficiently and monitor the usage of appointment slots and work closely with the Assistant Service Manager.
· To be able to work under pressure with the minimum of supervision on occasions.
· To report any variances to the Assistant Service Manager.
· Action clinic amendment forms in line with Trust Procedures and working closely with the Clinical team.
· Perform any other duties as dictated by the Assistant Service Manager for the Care Unit.
· Contribute to report production
This advert closes on Monday 13 Oct 2025
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.