Control of Contractors Co ordinator
| Posting date: | 01 October 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 31 October 2025 |
| Location: | Edinburgh, Scotland |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 148116 |
Summary
We are seeking organized and proactive individuals to join our team as a Control of Contractors Coordinator. The role entails overseeing all subcontractor works to ensure safety and successful project management.
Job Description
The Control of Contractors Coordinator is responsible for the successful and safe management of all sub-contractor works, through the ownership and implementation of the client work authorisation and permit to work process.
Key Responsibilities
• Supervision of contractors onsite/booking them in.
• Depending on workload from each site
• Escorting sub-contractors onsite – ensuring security guidelines are maintained
• Support on other tasks – booking in subcontractors, checking paperwork – reviewing risk assessments – supporting the overall engineering team. Support with Logbooks, Compliance, Leonardo processes e.g. security arrangements for visiting site.
• Ad-hoc inspections
• Responsible for sub-contractor prequalification, reviewing Risk Assessments and Method Statements, delivering subcontractor inductions, issuing Work Authorisations and Permits to Work to ensure the safe delivery of work across site.
• Liaison with sub-contractor groups, and account key stakeholders, to ensure the timely issue of work authorisations & permits to work in line with procedural requirements.
• Plan and prioritise works, in collaboration with key stakeholders, to ensure operational efficiency.
Professional and Personal Competencies/Qualifications
IOSH as basic
NEBOSH
• Previous experience in a similar role with good knowledge of M&E disciplines and associated legislative/statutory requirements.
• IOSH Managing Safely and NEBOSH General or Construction Certificate ideally required (noting this can be working towards)
• Successful management of sub-contractor groups, from both an operational and safety perspective, to prevent undesirable outcomes.
• Ability to develop positive working relationships with internal/external key stakeholders and sub-contractor groups. Ability to work in a fast paced and reactive environment.
• Strong communicator, with the ability to inspire confidence.
Need to have some form of Technical Knowledge and come from either a Facilities or other Technical Background
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
Job Description
The Control of Contractors Coordinator is responsible for the successful and safe management of all sub-contractor works, through the ownership and implementation of the client work authorisation and permit to work process.
Key Responsibilities
• Supervision of contractors onsite/booking them in.
• Depending on workload from each site
• Escorting sub-contractors onsite – ensuring security guidelines are maintained
• Support on other tasks – booking in subcontractors, checking paperwork – reviewing risk assessments – supporting the overall engineering team. Support with Logbooks, Compliance, Leonardo processes e.g. security arrangements for visiting site.
• Ad-hoc inspections
• Responsible for sub-contractor prequalification, reviewing Risk Assessments and Method Statements, delivering subcontractor inductions, issuing Work Authorisations and Permits to Work to ensure the safe delivery of work across site.
• Liaison with sub-contractor groups, and account key stakeholders, to ensure the timely issue of work authorisations & permits to work in line with procedural requirements.
• Plan and prioritise works, in collaboration with key stakeholders, to ensure operational efficiency.
Professional and Personal Competencies/Qualifications
IOSH as basic
NEBOSH
• Previous experience in a similar role with good knowledge of M&E disciplines and associated legislative/statutory requirements.
• IOSH Managing Safely and NEBOSH General or Construction Certificate ideally required (noting this can be working towards)
• Successful management of sub-contractor groups, from both an operational and safety perspective, to prevent undesirable outcomes.
• Ability to develop positive working relationships with internal/external key stakeholders and sub-contractor groups. Ability to work in a fast paced and reactive environment.
• Strong communicator, with the ability to inspire confidence.
Need to have some form of Technical Knowledge and come from either a Facilities or other Technical Background
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.