Specialty Administrative Assistant | University College London Hospitals NHS Foundation Trust

Posting date:	30 September 2025
Salary:	Not specified
Additional salary information:	£30,546 - £32,207 Per annum inclusive of HCAS
Hours:	Full time
Closing date:	30 October 2025
Location:	London, NW1 2PG
Company:	University College London Hospital
Job type:	Permanent
Job reference:	7510761/309-UCLH-6875

Summary

We are looking for someone who thrives on organisation, problem-solving and supporting others. In this role, you’ll be a vital part of a team that helps patients, families and clinicians feel confident and cared for throughout their journey.
What matters most here isn’t just what you do, but how you do it. If you bring empathy, attention to detail and a passion for delivering excellent service, you’ll find this is a place where your contribution is genuinely valued.
At UCLH, you’ll join a supportive, inclusive and forward-thinking environment where people work together to achieve outstanding results. We’ll invest in your growth, welcome your ideas, and give you the chance to be part of a Trust recognised for its innovation, research and patient-centred care.

As a Specialty Administrative Assistant, you’ll play a key role in keeping services organised and responsive. Your responsibilities will include:
• Coordinating busy schedules and patient appointments with accuracy and efficiency.
• Acting as a first point of contact, handling queries with professionalism and sensitivity.
• Using IT systems confidently to update records, produce documents and support team processes.
• Communicating clearly with patients, families and colleagues, even in challenging situations.
• Staying organised, prioritising tasks and problem-solving when plans change at short notice.
To thrive in this role, you’ll need excellent organisation, strong attention to detail, and the ability to stay calm under pressure. Just as importantly, you’ll bring empathy, teamwork and a commitment to delivering excellent service to patients and staff alike.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

· University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

· National Hospital for Neurology and Neurosurgery

· Royal National ENT and Eastman Dental Hospitals

· University College Hospital Grafton Way Building

· Royal London Hospital for Integrated Medicine

· University College Hospital Macmillan Cancer Centre

· The Hospital for Tropical Diseases

· University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.



Come and be a part of the best NHS trust in England to work for, according to our staff*

*UCLH top trust to work at in England- In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit:Flexible working. 

To discover more about what makes UCLH a great place to work, visit:Why Choose UCLH?


This advert closes on Tuesday 7 Oct 2025

Proud member of the Disability Confident employer scheme

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.