Medical Secretary - Apprenticeship Opportunity
| Posting date: | 28 September 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,937 - £26,598 per annum, pro rata |
| Hours: | Part time |
| Closing date: | 29 October 2025 |
| Location: | Sheffield, S26 4TH |
| Company: | Rotherham Doncaster & South Humber NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7512211/376-RCGAO-0653-A |
Summary
A Vacancy at Rotherham Doncaster and South Humber NHS Foundation Trust.
***Please can you explain in your supporting information why you would like to be a Medical Secretary, supporting the Primary Care Team Medics?
We are looking for a professional and experienced Medical Secretary to be responsible for providing an efficient secretarial and administrative support service to the Consultants and members of the medical team within the Primary Care Team and to provide day to day effective and efficient administration support to South Admin Team based at Swallownest Court, Rotherham Care Group.
If you don't already have a Level 3 qualification or equivalent experience in a relevant subject, RDaSH are offering this post alongside the opportunity for you to complete a Level 3 apprenticeship qualification [relevant to your role].
As an apprentice within RDaSH you will be given the opportunity to gain experience, learn work-related skills and obtain all the tools needed to thrive.
An apprenticeship includes regular training with a college or other training organisation. Around 20% of your working hours will be spent training or studying. This leads to a nationally recognised qualification.
Whether you already work for us or are joining the Trust and NHS for the first time, apprenticeships can help you to develop the skills, knowledge and know-how in order to embark on a successful and fulfilling career within the health service.
• To prepare clinic lists, room bookings and all necessary documentation prior to clinic sessions
• Diary management for the consultant and members of the medical team including all aspects of meeting bookings and MDT meetings and ensure consultants and members of the medical team are fully prepared for meetings
• Set up and maintain SystmOne rotas
• Effective organisation and scheduling of clinics and appointments; cancelling, re-arranging and sending letters as appropriate
• Book home visits including liaison and contact with patients/service users and other professionals
• Arranging cross cover for consultants and members of the medical team for clinical sessions as required
• Record and maintain consultant and members of the medical team activities as appropriate
• Typing of reports specific to service area i.e. MH tribunal Reports, Discharge Summaries, Section 136 Assessments, Inter ward Transfer Reports, Daily Progress notes and Inter transfer Discharges within agreed timescales.
• Typing of letters to GPs, other general correspondence and clinic sessions sometimes of a distressing nature
• Audio typing of consultant/medical correspondence, sometimes of a distressing nature
• Organise/obtain/ return medical case notes from other agencies and ensure that the appropriate monitoring system is maintained
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are dedicated to the development of our our people and hold a learning half day every month for our colleagues.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:
https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://workwithrdash.co.uk/
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
https://youtu.be/WMJSkLoTk4Q
The main terms and conditions of service can be found here:
https://www.nhsemployers.org/publications/tchandbook
Before applying, please view the attached job description and person specification to view the full details about the role.
****If you are applying for this role via the apprenticeship route, please review the attached eligibility document to ensure you meet the eligibility criteria to undertake an apprenticeship****
We reserve the right to close the vacancy early if there are a high amount of applications
This advert closes on Monday 6 Oct 2025
***Please can you explain in your supporting information why you would like to be a Medical Secretary, supporting the Primary Care Team Medics?
We are looking for a professional and experienced Medical Secretary to be responsible for providing an efficient secretarial and administrative support service to the Consultants and members of the medical team within the Primary Care Team and to provide day to day effective and efficient administration support to South Admin Team based at Swallownest Court, Rotherham Care Group.
If you don't already have a Level 3 qualification or equivalent experience in a relevant subject, RDaSH are offering this post alongside the opportunity for you to complete a Level 3 apprenticeship qualification [relevant to your role].
As an apprentice within RDaSH you will be given the opportunity to gain experience, learn work-related skills and obtain all the tools needed to thrive.
An apprenticeship includes regular training with a college or other training organisation. Around 20% of your working hours will be spent training or studying. This leads to a nationally recognised qualification.
Whether you already work for us or are joining the Trust and NHS for the first time, apprenticeships can help you to develop the skills, knowledge and know-how in order to embark on a successful and fulfilling career within the health service.
• To prepare clinic lists, room bookings and all necessary documentation prior to clinic sessions
• Diary management for the consultant and members of the medical team including all aspects of meeting bookings and MDT meetings and ensure consultants and members of the medical team are fully prepared for meetings
• Set up and maintain SystmOne rotas
• Effective organisation and scheduling of clinics and appointments; cancelling, re-arranging and sending letters as appropriate
• Book home visits including liaison and contact with patients/service users and other professionals
• Arranging cross cover for consultants and members of the medical team for clinical sessions as required
• Record and maintain consultant and members of the medical team activities as appropriate
• Typing of reports specific to service area i.e. MH tribunal Reports, Discharge Summaries, Section 136 Assessments, Inter ward Transfer Reports, Daily Progress notes and Inter transfer Discharges within agreed timescales.
• Typing of letters to GPs, other general correspondence and clinic sessions sometimes of a distressing nature
• Audio typing of consultant/medical correspondence, sometimes of a distressing nature
• Organise/obtain/ return medical case notes from other agencies and ensure that the appropriate monitoring system is maintained
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are dedicated to the development of our our people and hold a learning half day every month for our colleagues.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:
https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://workwithrdash.co.uk/
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
https://youtu.be/WMJSkLoTk4Q
The main terms and conditions of service can be found here:
https://www.nhsemployers.org/publications/tchandbook
Before applying, please view the attached job description and person specification to view the full details about the role.
****If you are applying for this role via the apprenticeship route, please review the attached eligibility document to ensure you meet the eligibility criteria to undertake an apprenticeship****
We reserve the right to close the vacancy early if there are a high amount of applications
This advert closes on Monday 6 Oct 2025
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.