Administration Coordinator | University College London Hospitals NHS Foundation Trust
| Posting date: | 25 September 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £33,094 - £36,195 per annum inclusive of HCAS |
| Hours: | Full time |
| Closing date: | 25 October 2025 |
| Location: | London, NW1 2BU |
| Company: | University College London Hospital |
| Job type: | Contract |
| Job reference: | 7498024/309-UCLH-6860 |
Summary
We are looking for a compassionate experienced administrator who can work unsupervised, using their own initiative and judgement to prioritise their workload a problem-solver who can navigate the complexities of a healthcare environment with a calm attitude. Flexible and committed team player, you will need excellent communication and interpersonal skills to build effective working relationships.
This is a dynamic position where you will rotate through various areas, including the Surgical Reception Unit, Pre-assessment Clinic, Theatre Reception, and Grafton Way—all located within the UCLH buildings.
This position requires a flexible approach to working hours, with core hours between 6:30am and 5:00pm, Please note, early morning starts from 6:30am are required to fulfil the rota in some areas.
This role is about more than just administrative tasks; it’s about being a vital part of a patient's healthcare journey. You’ll be the central hub of a busy clinical team, coordinating everything from patient appointments to critical data management. You'll be the first point of contact for patients who may be anxious or stressed, and your ability to communicate clearly and empathetically will directly impact their experience. You'll use your sharp problem-solving skills to manage complex inquiries, proactively identify potential issues in patient care, and ensure seamless communication across all teams escalating any complex issues to the line manager.
This is a fantastic opportunity for a highly organised and empathetic individual to join our team. We are looking for an experienced administrator with excellent communication and problem-solving skills who is proactive and can work autonomously while also being a collaborative team player.
The ideal candidate will have a proven track record in coordinating care pathways, managing data effectively, and supporting clinical teams in a fast-paced environment. Your ability to supervise and mentor hew starters will be essential to maintaining our high standards. You will be instrumental in ensuring a smooth and efficient service, ultimately contributing to the best possible patient experience.
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
• UCLH top trust to work at in England - In the most recent NHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
This advert closes on Wednesday 8 Oct 2025
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