Facilities Assistant
| Posting date: | 25 September 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 25 October 2025 |
| Location: | CM2 5LB |
| Remote working: | On-site only |
| Company: | Gepp & Sons Solicitors LLP |
| Job type: | Permanent |
| Job reference: | CM2 5LB |
Summary
About the Role:
We have an opportunity for a Facilities Assistant to join our firm.
The Facilities Assistant will report to the Chief Operating Officer who oversees the firm’s business support functions, including Facilities.
The role is part time with the hours of 7.45 am to 1.00 pm Monday to Friday.
Key Responsibilities:
• Open the office at 7.45 am
• Collect post from Royal Mail Depot at 8.00 am
• Scanning of post to relevant departments
• Travel to offsite storage unit as required to manage the firm’s archived client matters. This will also include destruction of files that are no longer required
• To assist with recording archived files accurately within the firm’s case management system. To also include recording of storage areas within offsite location
• Assist with the request of files/documents
• Assist with maintenance and repair of the office building, including coordination of external suppliers as necessary, to provide an efficient and safe working environment
• Assist with grounds maintenance.
• Assist with general tasks of a practical nature, such as moving items around the office to help colleagues and making good use of onsite storage facilities.
Please note that this job profile is not an exhaustive list of duties, but merely an outline of key components of the role. You will be required by your line manager to take on additional responsibilities when required.
Requirements:
• Comfortable with lifting and carrying of boxes and using a ladder
• Basic DIY skills and ability to carry out minor repairs
• Ability to work independently offsite
• Full UK Driving Licence essential and use of a car for business purposes when required. Mileage allowance to be included.
To succeed in this role you will be:
• A team player, willing to help and support everyone in the firm
• Able to build effective working relationships both internally and externally
• Flexible and adaptable
• Someone who demonstrates a positive “can do” and “will do” attitude to work
• Honest, trustworthy and discreet as will be handling sensitive information.
The Firm:
Gepp Solicitors is a leading law firm based in Chelmsford, with a well-established, growing client base in Essex, London and further afield. The firm has a reputation for consistently delivering excellent client service. This is reflected in a Review/Solicitors rating of 4.9/5.0 supported by over 1400 reviews.
Salary and Benefits:
• Competitive salary
• Free parking
• 25 days annual leave in addition to bank holidays
• Life Assurance (4 x annual salary)
• Income Protection
• Health Cash Plan which includes discounted gym membership and many other offers
• Employee Assistance Programme
• Monthly staff lottery of £250
Gepp Solicitors is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.
We have an opportunity for a Facilities Assistant to join our firm.
The Facilities Assistant will report to the Chief Operating Officer who oversees the firm’s business support functions, including Facilities.
The role is part time with the hours of 7.45 am to 1.00 pm Monday to Friday.
Key Responsibilities:
• Open the office at 7.45 am
• Collect post from Royal Mail Depot at 8.00 am
• Scanning of post to relevant departments
• Travel to offsite storage unit as required to manage the firm’s archived client matters. This will also include destruction of files that are no longer required
• To assist with recording archived files accurately within the firm’s case management system. To also include recording of storage areas within offsite location
• Assist with the request of files/documents
• Assist with maintenance and repair of the office building, including coordination of external suppliers as necessary, to provide an efficient and safe working environment
• Assist with grounds maintenance.
• Assist with general tasks of a practical nature, such as moving items around the office to help colleagues and making good use of onsite storage facilities.
Please note that this job profile is not an exhaustive list of duties, but merely an outline of key components of the role. You will be required by your line manager to take on additional responsibilities when required.
Requirements:
• Comfortable with lifting and carrying of boxes and using a ladder
• Basic DIY skills and ability to carry out minor repairs
• Ability to work independently offsite
• Full UK Driving Licence essential and use of a car for business purposes when required. Mileage allowance to be included.
To succeed in this role you will be:
• A team player, willing to help and support everyone in the firm
• Able to build effective working relationships both internally and externally
• Flexible and adaptable
• Someone who demonstrates a positive “can do” and “will do” attitude to work
• Honest, trustworthy and discreet as will be handling sensitive information.
The Firm:
Gepp Solicitors is a leading law firm based in Chelmsford, with a well-established, growing client base in Essex, London and further afield. The firm has a reputation for consistently delivering excellent client service. This is reflected in a Review/Solicitors rating of 4.9/5.0 supported by over 1400 reviews.
Salary and Benefits:
• Competitive salary
• Free parking
• 25 days annual leave in addition to bank holidays
• Life Assurance (4 x annual salary)
• Income Protection
• Health Cash Plan which includes discounted gym membership and many other offers
• Employee Assistance Programme
• Monthly staff lottery of £250
Gepp Solicitors is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.