Office Manager
| Posting date: | 24 September 2025 |
|---|---|
| Salary: | £35,000 to £45,000 per year |
| Hours: | Full time |
| Closing date: | 01 October 2025 |
| Location: | Cardiff, Cardiff, CF10 1AA |
| Company: | Acorn Recruitment |
| Job type: | Permanent |
| Job reference: | a1WNz000003S9MnMAK_1758707649 |
Summary
Office Manager
Cardiff | £35,000 - £42,000 | Monday - Friday | Permanent IntroductionAcorn by Synergie is recruiting an experienced and highly organised Office Manager on behalf of our client, a law firm in Cardiff. This pivotal role oversees the smooth day-to-day operations of the firm, covering office management, compliance, HR, and financial administration.
Key DutiesOffice Management
- Manage the daily operations of the firm, ensuring efficiency across all departments.
- Act as first point of contact for clients, stakeholders, and external suppliers.
- Coordinate meetings, prepare agendas, and maintain accurate records.
- Implement and streamline office procedures to enhance productivity and profitability.
- Oversee facilities, IT support, office supplies, and vendor contracts.
- Ensure PAT testing is completed on all electrical equipment across offices.
Compliance & Risk Management
- Ensure adherence to SRA regulations, GDPR, and internal compliance policies.
- Maintain complaints and risk registers, escalating issues where necessary.
- Support the firm in managing audits, data protection, and health & safety compliance.
- Ensure any changes or amendments to company policies are signed off by the MD or assigned Board member (H&S, HR, Finance, GDPR, Complaints, Training & Development).
Finance Administration
- Support budgeting, forecasting, and financial reporting.
- Monitor supplier contracts and renewals to ensure cost-effectiveness.
- Work with accounts on billing processes, payments, and cashflow management.
Human Resources & Staff Support
- Oversee recruitment, onboarding, and offboarding processes.
- Manage staff records including annual leave, training, and appraisals.
- Support employee relations, welfare, and performance management.
- Organise staff training, CPD, and professional development activities.
Business Development & Strategy
- Assist with business planning, marketing initiatives, and firm growth projects.
- Represent the firm at professional and networking events.
- Support the delivery of strategic goals set by the Partners/Board.
- Previous experience in office or practice management, ideally within a legal or professional services environment.
- Strong organisational and leadership skills with the ability to manage multiple priorities.
- Excellent knowledge of compliance, risk, and regulatory requirements within a law firm.
- Financial acumen and experience supporting budgeting and reporting.
- Strong IT proficiency, particularly in MS Office and case management systems.
- Excellent communication, problem-solving, and interpersonal skills.
- Competitive salary of £35,000 - £42,000 per annum.
- Monday to Friday working pattern.
- Permanent role with career development opportunities.
- Supportive and professional work environment.
Apply now with your CV to join a growing and well-established law firm in Cardiff.
Acorn by Synergie acts as an employment agency for permanent recruitment.
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