Executive Assistant to the Special Advisers to the Secretary of State
| Posting date: | 24 September 2025 |
|---|---|
| Salary: | £29,580 per year |
| Additional salary information: | A pension contribution of 28.97% based on the listed salary. |
| Hours: | Full time |
| Closing date: | 24 October 2025 |
| Location: | SW1A 2HB |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 427136 |
Summary
The Executive Assistant to the Special Advisers will be responsible for:
Overseeing the SpAds diaries, travel arrangements and inboxes.
Managing the Write Round process, requiring cross Whitehall engagement.
Leading on the business management tasks for the office, managing SpAds transparency returns, providing general support to the SofS Private Office
Supporting with SpAd administrative tasks, including providing direction to the Department to enact Secretary of State’s intent
Providing support on Parliamentary Questions and Freedom of Information Requests
The Executive Assistant to the PPS will be responsible for:
Overseeing the management of the PPS’ diary, travel arrangements and inbox; aiding prioritisation and efficiency for the PPS.
Supporting with PPS’ administrative tasks, including providing direction to the Department to enact Secretary of State’s intent
Cohering the PPS’ meeting briefs and aiding the organisation of their box work for the Secretary of State.
Opportunity to support on the PPS’ US Portfolio
Leading on the business management tasks for the office, managing SofS transparency returns, providing general support to the SofS Private Office and also managing the recording of any gifts SofS receives.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
Overseeing the SpAds diaries, travel arrangements and inboxes.
Managing the Write Round process, requiring cross Whitehall engagement.
Leading on the business management tasks for the office, managing SpAds transparency returns, providing general support to the SofS Private Office
Supporting with SpAd administrative tasks, including providing direction to the Department to enact Secretary of State’s intent
Providing support on Parliamentary Questions and Freedom of Information Requests
The Executive Assistant to the PPS will be responsible for:
Overseeing the management of the PPS’ diary, travel arrangements and inbox; aiding prioritisation and efficiency for the PPS.
Supporting with PPS’ administrative tasks, including providing direction to the Department to enact Secretary of State’s intent
Cohering the PPS’ meeting briefs and aiding the organisation of their box work for the Secretary of State.
Opportunity to support on the PPS’ US Portfolio
Leading on the business management tasks for the office, managing SofS transparency returns, providing general support to the SofS Private Office and also managing the recording of any gifts SofS receives.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.