Personal Secretary to Head of Branch - Hillsborough
| Posting date: | 24 September 2025 |
|---|---|
| Salary: | £15.83 per hour |
| Hours: | Full time |
| Closing date: | 01 October 2025 |
| Location: | Hillsborough, County Down, BT26 6DR |
| Company: | The Recruitment Co |
| Job type: | Temporary |
| Job reference: | JL/PS_1758703831 |
Summary
Job Title: Personal Secretary to Head of Branch
Location: Hillsborough
Rate of Pay: £15.83 per hour
Hours: 37 hours per week (Monday to Friday)
The successful candidate will provide high-quality, efficient, confidential, and professional secretarial and administrative support to the Head of Branch. Key responsibilities include:
- Managing the Head of Branch's diary and arranging meetings.
- Coordinating agendas, business papers, minutes, and documentation.
- Attending meetings and accurately recording minutes and key decisions.
- Preparing and circulating draft minutes and action sheets within set deadlines.
- Ensuring approved minutes are retained and accessible.
Additional duties include liaising with staff across the branch to gather and collate information for:
- SAFSD monthly reports
- Star Chamber
- Quarterly KPI reporting
- Audit recommendations
- Risk Management
- Research project reporting
Other duties may be assigned by line management as required.
Essential Criteria:-
5 GCSEs including English and Maths (Grade C or above) or equivalent.
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Demonstrable experience supporting Senior Management, including:
- Diary management and meeting coordination.
- Interaction with Senior Management.
- Drafting correspondence.
- Vetting calls from various stakeholders.
- Managing records in line with governance standards.
- Arranging and minuting physical and virtual meetings.
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Proficiency in MS Office applications: Word, Excel, PowerPoint, Outlook, and Teams.