Retail Administrator
| Posting date: | 22 September 2025 |
|---|---|
| Salary: | £27,534 to £28,437 per year, pro rata |
| Hours: | Part time |
| Closing date: | 03 October 2025 |
| Location: | Retail Operations Office, Central Bodleian Site, Oxford OX1 3BG |
| Remote working: | On-site only |
| Company: | Gardens, Libraries and Museums (GLAM), University of Oxford |
| Job type: | Permanent |
| Job reference: | 182179 |
Summary
About the role
The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through our on-site shops, online at bodleianshop.co.uk, and through our wholesale business. Bodleian Retail is going through an exciting period of growth and development. We’re looking for an enthusiastic and committed individual to join our small team and contribute to the ongoing success of the department.
Reporting to the Buying & Merchandising Manager, the role provides administrative support to the Retail Operations team with a particular focus on office administration, invoicing, maintaining organisational systems, ordering supplies, producing reports, coordinating retail maintenance tasks and providing a consistently excellent level of customer service.
This is a permanent, part-time position, working 18 hours per week. Working days will be Tuesdays, Wednesdays and Thursdays. This role does not support remote working.
About You
You will be a self-motivated individual who can demonstrate excellent attention to detail whilst working collaboratively with others to achieve objectives. You will be a skilled multi-tasker who can demonstrate good written and verbal communication skills and experience of MS Office, including Excel. You will have previous administrative experience or be able to demonstrate keen organisational skills and be a confident team player who thrives in a busy retail environment.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.
How to apply
You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered.
We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Victoria Dean, Buying & Merchandising Manager, who can be contacted with enquiries relating to the role (victoria.dean@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).
Only applications received online by 12.00 midday (BST) on Friday 3 October 2025 can be considered. Interviews are expected to take place during the week commencing Monday 13 October 2025.
The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through our on-site shops, online at bodleianshop.co.uk, and through our wholesale business. Bodleian Retail is going through an exciting period of growth and development. We’re looking for an enthusiastic and committed individual to join our small team and contribute to the ongoing success of the department.
Reporting to the Buying & Merchandising Manager, the role provides administrative support to the Retail Operations team with a particular focus on office administration, invoicing, maintaining organisational systems, ordering supplies, producing reports, coordinating retail maintenance tasks and providing a consistently excellent level of customer service.
This is a permanent, part-time position, working 18 hours per week. Working days will be Tuesdays, Wednesdays and Thursdays. This role does not support remote working.
About You
You will be a self-motivated individual who can demonstrate excellent attention to detail whilst working collaboratively with others to achieve objectives. You will be a skilled multi-tasker who can demonstrate good written and verbal communication skills and experience of MS Office, including Excel. You will have previous administrative experience or be able to demonstrate keen organisational skills and be a confident team player who thrives in a busy retail environment.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.
How to apply
You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered.
We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Victoria Dean, Buying & Merchandising Manager, who can be contacted with enquiries relating to the role (victoria.dean@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).
Only applications received online by 12.00 midday (BST) on Friday 3 October 2025 can be considered. Interviews are expected to take place during the week commencing Monday 13 October 2025.