Medic E-Rostering Advisor
| Posting date: | 18 September 2025 |
|---|---|
| Salary: | £31,049.00 to £37,796.00 per year |
| Additional salary information: | £31049.00 - £37796.00 a year |
| Hours: | Full time |
| Closing date: | 29 September 2025 |
| Location: | Coventry, CV2 2DX |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9218-25-1012 |
Summary
E-Rostering System Support: Support the rollout, implementation, and maintenance of the Trusts E-Rostering system. Conduct training sessions and workshops in support of the E-Rostering project Provide advice, and guidance to rota coordinators, medical staff, and managers on the effective use of E-Rostering functionality. Conduct data quality audits to ensure the accuracy and integrity of roster and rota information. Produce reports and workforce dashboards (e.g., fill rates, compliance, annual leave utilisation, job plan alignment). Contribute to system development by identifying areas for improvement and supporting change initiatives. Maintain data integrity across E-Rostering and ESR systems. Doctors Rotations Management: Coordinate the setup and maintenance of doctors rotations within the E-Rostering system, ensuring alignment with national and local training programme requirements. Advising in the drafting and amending of a UHCW Medic E-Rostering Policy Work with Medical Education, HR, and Clinical Leads to ensure accurate allocation of doctors to posts/rotations, taking into account training needs, service delivery, and EWTD compliance. Supporting the Project Manager to implement an effective system to evaluate and measure benefits, setting objectives with managers Liaising with third party suppliers to ensure that issues are resolved in a timely fashion Ensure rotations are accurately reflected in E-Rostering and ESR, providing timely updates to reflect starters, leavers, and mid-rotation changes. Link doctors rotation data with recruitment and establishment data to maintain accurate workforce information and support medical recruitment campaigns. Act as a key point of contact for doctors, rota coordinators, and programme administrators, resolving queries related to placements, rotations, and roster allocations. Medical Rota Design & Coordination: Support with ongoing management of compliant medical rotas, ensuring adherence to EWTD, New Deal, and contractual requirements, where necessary. Work with Clinical Leads, rota coordinators, and service managers to balance rota requirements, including service delivery, training needs, and staff wellbeing. Provide expert advice and guidance for ongoing rota design or governance queries. Ensure clear and timely communication of rota information to staff and managers to enable roster creation. Leadership & Service Development: Provide support and mentorship to colleagues, ensuring consistency and accuracy of processes. Deputise for the E-Rostering Project Manager when required. Participate in workforce planning projects and contribute to service improvement initiatives. Promote equality, diversity, and inclusion in all aspects of service delivery. General: Lead on any project work as directed, e.g. obtaining information from various sources, collation and reporting of data, assisting in the production of reports and other documents. Line manage the Medical Workforce rostering team, including completion of appraisals, monitoring of sickness absence and coordination of annual leave. Provide general assistance in the Medical Workforce Department, particularly in the absence of other staff, to ensure the smooth running of the department at all times. Assist with the preparation and documentation of minutes for designated meetings Maintain an up-to-date knowledge of Junior doctors contract and working conditions guidance related to working arrangements. Any other duties deemed to be within the capability of the role. For further details of the role please see the attached job description.