FM / Workplace Co-ordinator
| Posting date: | 17 September 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 17 October 2025 |
| Location: | KY7 4ND |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 148490 |
Summary
FM / Workplace Co-ordinator
Contract: Professional Services, Production & Technology
Location: Fife, KY7 4ND
Hours of work: 40
Contract Type: Permanent
The Workplace Coordinator will be responsible for overseeing the daily operations and facilities management at Velux Head Office UK in Glenrothes.
This role is pivotal in ensuring that the office environment is maintained to the highest standards, providing a clean, safe, and well-functioning workplace for all employees.
The successful candidate will manage the housekeeping teams, coordinate reactive maintenance activities, and ensure that Planned Preventive Maintenance (PPM) schedules are completed efficiently and on time.
Job Description
Acting as the primary point of contact for all facilities-related matters, the Workplace Coordinator will liaise with internal stakeholders, contractors, and service providers to deliver a seamless facilities service.
The role combines hands-on maintenance responsibilities with strong organisational and coordination skills, supporting the Key Account Manager with initiatives that enhance the workplace environment while ensuring compliance with health and safety regulations.
Key Responsibilities
Supervise and coordinate housekeeping teams, ensuring high cleaning standards.
Manage reactive maintenance works, prioritising tasks and liaising with contractors.
Perform minor repairs and general handyman duties as required.
Develop, maintain, and monitor Planned Preventive Maintenance (PPM) schedules.Act as the primary contact for all facilities-related enquiries and issues.
Monitor and manage the facilities budget to ensure cost-effectiveness.
Ensure compliance with health and safety regulations and conduct risk assessments.
Provide regular updates and reports on facilities management performance.
Support the Key Account Manager with workplace projects and initiatives.
Professional and Personal Competencies/Qualifications
Proven experience in facilities management, particularly housekeeping and hard services.
Strong organisational and time-management skills, able to manage multiple priorities.
Excellent communication and interpersonal skills.
Familiarity with health and safety regulations and best practices.
Understanding of PPM scheduling and reactive maintenance processes.
Basic knowledge of building systems and maintenance requirements.
Proficiency in facilities management software and tools.
IOSH or NEBOSH certification desirable but not essential.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Professional Services, Production & Technology
Location: Fife, KY7 4ND
Hours of work: 40
Contract Type: Permanent
The Workplace Coordinator will be responsible for overseeing the daily operations and facilities management at Velux Head Office UK in Glenrothes.
This role is pivotal in ensuring that the office environment is maintained to the highest standards, providing a clean, safe, and well-functioning workplace for all employees.
The successful candidate will manage the housekeeping teams, coordinate reactive maintenance activities, and ensure that Planned Preventive Maintenance (PPM) schedules are completed efficiently and on time.
Job Description
Acting as the primary point of contact for all facilities-related matters, the Workplace Coordinator will liaise with internal stakeholders, contractors, and service providers to deliver a seamless facilities service.
The role combines hands-on maintenance responsibilities with strong organisational and coordination skills, supporting the Key Account Manager with initiatives that enhance the workplace environment while ensuring compliance with health and safety regulations.
Key Responsibilities
Supervise and coordinate housekeeping teams, ensuring high cleaning standards.
Manage reactive maintenance works, prioritising tasks and liaising with contractors.
Perform minor repairs and general handyman duties as required.
Develop, maintain, and monitor Planned Preventive Maintenance (PPM) schedules.Act as the primary contact for all facilities-related enquiries and issues.
Monitor and manage the facilities budget to ensure cost-effectiveness.
Ensure compliance with health and safety regulations and conduct risk assessments.
Provide regular updates and reports on facilities management performance.
Support the Key Account Manager with workplace projects and initiatives.
Professional and Personal Competencies/Qualifications
Proven experience in facilities management, particularly housekeeping and hard services.
Strong organisational and time-management skills, able to manage multiple priorities.
Excellent communication and interpersonal skills.
Familiarity with health and safety regulations and best practices.
Understanding of PPM scheduling and reactive maintenance processes.
Basic knowledge of building systems and maintenance requirements.
Proficiency in facilities management software and tools.
IOSH or NEBOSH certification desirable but not essential.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.