Control of Contractors Coordinator
| Posting date: | 17 September 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 17 October 2025 |
| Location: | SS14 3EL |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 148112 |
Summary
Control of Contractors Coordinator
Contract: Professional Services, Production & Technology
Location: Basildon, SS14 3EL
Hours of work: 40
Contract Type: Permanent
The Control of Contractors Coordinator is responsible for the successful and safe management of all subcontractor works through the implementation and ownership of the client’s work authorisation and permit to work processes.
This role plays a critical part in ensuring that all activities carried out by third-party contractors are executed in a controlled, compliant, and safe manner, while also aligning with site-specific security and operational procedures.
Job Description
You will champion a proactive and diligent approach to governance, ensuring all relevant subcontractor documentation, checks, and control measures are in place before any work begins.
In addition, adherence to security escorting guidelines will be a key responsibility, ensuring a secure and compliant working environment for all site activities.
This position offers the chance to work within an impressive site environment, supported by excellent on-site facilities including a restaurant.
With a focus on long-term job security, progression, and development, ISS is a great place to grow your career while working with a high-profile client in a collaborative and forward-thinking setting.
Key Responsibilities
Supervise and book in subcontractors, including escorting onsite and ensuring compliance with security and site procedures.
Review and validate subcontractor documentation (RAMS, risk assessments, permits) and manage the prequalification process.
Issue and oversee Work Authorisations and Permits to Work in line with client and site requirements.
Deliver subcontractor inductions and carry out ad-hoc inspections to maintain safety, quality, and compliance.
Provide administrative support including logbooks, compliance records, and site security arrangements.
Liaise with subcontractors and stakeholders to coordinate works and ensure timely approvals.
Support the engineering team in planning and prioritising tasks, adapting to varying workloads across site.
Professional and Personal Competencies/Qualifications
Experience in a similar role preferred - with good understanding of M&E systems and compliance.
IOSH Managing Safely and ideally NEBOSH qualified or working towards.
Proven ability to manage subcontractors effectively with a focus on safety and operations.
Skilled in developing positive relationships with internal teams and external partners.
Capable of working under pressure in a fast-paced, reactive environment.
Confident communicator with strong interpersonal skills.
Knowledge of statutory and legislative requirements within facilities or engineering.
Proactive and detail-oriented with a focus on delivering safe outcomes.
Ability to assess risk and act decisively in dynamic situations.
Committed to high standards of safety, quality, and service delivery.
UK Driving Licence (preferred).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Professional Services, Production & Technology
Location: Basildon, SS14 3EL
Hours of work: 40
Contract Type: Permanent
The Control of Contractors Coordinator is responsible for the successful and safe management of all subcontractor works through the implementation and ownership of the client’s work authorisation and permit to work processes.
This role plays a critical part in ensuring that all activities carried out by third-party contractors are executed in a controlled, compliant, and safe manner, while also aligning with site-specific security and operational procedures.
Job Description
You will champion a proactive and diligent approach to governance, ensuring all relevant subcontractor documentation, checks, and control measures are in place before any work begins.
In addition, adherence to security escorting guidelines will be a key responsibility, ensuring a secure and compliant working environment for all site activities.
This position offers the chance to work within an impressive site environment, supported by excellent on-site facilities including a restaurant.
With a focus on long-term job security, progression, and development, ISS is a great place to grow your career while working with a high-profile client in a collaborative and forward-thinking setting.
Key Responsibilities
Supervise and book in subcontractors, including escorting onsite and ensuring compliance with security and site procedures.
Review and validate subcontractor documentation (RAMS, risk assessments, permits) and manage the prequalification process.
Issue and oversee Work Authorisations and Permits to Work in line with client and site requirements.
Deliver subcontractor inductions and carry out ad-hoc inspections to maintain safety, quality, and compliance.
Provide administrative support including logbooks, compliance records, and site security arrangements.
Liaise with subcontractors and stakeholders to coordinate works and ensure timely approvals.
Support the engineering team in planning and prioritising tasks, adapting to varying workloads across site.
Professional and Personal Competencies/Qualifications
Experience in a similar role preferred - with good understanding of M&E systems and compliance.
IOSH Managing Safely and ideally NEBOSH qualified or working towards.
Proven ability to manage subcontractors effectively with a focus on safety and operations.
Skilled in developing positive relationships with internal teams and external partners.
Capable of working under pressure in a fast-paced, reactive environment.
Confident communicator with strong interpersonal skills.
Knowledge of statutory and legislative requirements within facilities or engineering.
Proactive and detail-oriented with a focus on delivering safe outcomes.
Ability to assess risk and act decisively in dynamic situations.
Committed to high standards of safety, quality, and service delivery.
UK Driving Licence (preferred).
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.