SLLC 2408 - Secretary - 440301
| Posting date: | 12 September 2025 |
|---|---|
| Salary: | £36,425.00 to £37,465.00 per year |
| Hours: | Full time |
| Closing date: | 28 September 2025 |
| Location: | Hamilton, ML3 0AA |
| Remote working: | Hybrid - work remotely up to 5 days per week |
| Company: | South Lanarkshire Council |
| Job type: | Permanent |
| Job reference: | 440301 |
Summary
INTERNAL APPLICANTS MUST APPLY VIA OPPORTUNITY MARKETPLACE AND COMPLETE THEIR SKILLS AND QUALIFICATIONS EITHER VIA THE ME TAB ON FUSION PRIOR TO STARTING THE APPLICATION FORM OR BY CLICKING ON THE LINK AS PART OF THE APPLICATION PROCESS IN THE SECTION OF THE FORM TITLED “REVIEW SKILLS AND QUALIFICATIONS”
Location: Council HQ, Floor 5, Almada Street, Hamilton
Hours: 35 hours per week
Shift Pattern: Monday to Thursday 8.45am - 4.45pm (1 hour unpaid break), Friday 8.45am - 4.15pm (30 minutes unpaid break)
Salary Band: £36,425 - £37,465 per annum
Duration: Permanent
Job Profile: Click here to view
South Lanarkshire Leisure and Culture (SLLC) is seeking a highly organised and professional CEO Secretary to provide vital secretarial and administrative support to the Chief Executive and Heads of Service. This is a key role within our Leadership Team Support Service, requiring discretion, initiative, and excellent communication skills.
Key Responsibilities:
- Manage diaries, meetings, travel, and hospitality arrangements for senior leaders.
- Prepare and circulate reports, correspondence, and documentation.
- Liaise with elected members, board members, council departments, and external agencies.
- Maintain confidential records and databases.
- Supervise other secretarial staff and delegate tasks effectively.
About You:
We’re looking for someone who:
- Is proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
- Has experience in minute taking, diary management, and supporting virtual/in-person meetings.
- Demonstrates excellent organisational skills and attention to detail.
- Can manage competing priorities and maintain confidentiality.
- Is flexible, resilient, and confident under pressure.
- Has strong interpersonal and communication skills.
A relevant qualification (e.g., HNC/HND in Business Administration) and knowledge of SLLC’s governance structure are desirable.
APPLICATION QUESTIONS
Please answer the questions below in a Word document which can then be attached to your application in the ‘Supported Documents' and URL section.
Describe your experience in providing high-level secretarial or administrative support to senior executives.
Include examples of diary management, meeting coordination, and handling confidential correspondence.
How have you managed communication and liaison with diverse stakeholders such as elected members, board members, and external agencies?
Please provide a specific example that demonstrates your professionalism and discretion.
Tell us about a time when you had to prioritise multiple tasks under pressure.
How did you ensure deadlines were met while maintaining accuracy and attention to detail?
Please note we do not accept CVs, any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.
South Lanarkshire Leisure and Culture SCIO is a Scottish charitable incorporated organisation responsible for the delivery of leisure and cultural activities on behalf of South Lanarkshire Council.
As an employee of South Lanarkshire Leisure and Culture SCIO, you would also receive a wide range of benefits including:
- Enrolment in award winning local government pension scheme
- Up to 33 days annual leave which will be calculated into hours on commencement of the role.
- Public holiday entitlement (up to 10 days)
- Occupational sick pay
- Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave
- Employee Discounts – including discounts at the cinema
- Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
Please Apply online - All correspondence will be via your email address
Legislative Information - This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.
Foreign Police Check - Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable if you have lived or worked for 3 months or more (consecutively) abroad in the last 10 years.
Equal Opportunities and Armed Forces Community Covenant
South Lanarkshire Leisure and Culture is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.
South Lanarkshire Leisure and Culture is committed to providing support to members of the armed forces, veterans and their families which is set out in the British Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.
Proud member of the Disability Confident employer scheme