Company Secretary (Mandarin Speaker, €75k, Retail Motor Vehicles, Dublin)
| Posting date: | 09 September 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 09 October 2025 |
| Location: | Dublin |
| Remote working: | On-site only |
| Company: | Mandarin Recruitment Ltd |
| Job type: | Permanent |
| Job reference: | 38974 |
Summary
Job Description
We have an exciting opportunity for a Company Secretary role in a Dublin-based Retail Motor Vehicles company. It is a multinational enterprise focused on showcasing and selling Japanese-imported vehicles, currently expanding its footprint to become a leading player in Ireland’s mainstream used car market. The company is seeking a well-organized and efficient company secretary for this role.
Job Requirements:
Fluent in English and Mandarin (spoken and written), with exceptional communication skills in both languages
Skilled in translating complex documents and communications between English and Mandarin
Over 8 years of experience in company management or executive support, preferably supporting C-level executives
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools
Highly organized with strong multitasking abilities to manage complex schedules and competing priorities
Detail-oriented and capable of handling confidential information with discretion
Outgoing and personable, with excellent interpersonal and networking skills to build strong relationships with stakeholders
Strong time management skills, able to perform under pressure and meet deadlines in fast-paced environments
Job Responsibilities:
Oversee daily office operations to maintain a well-organised, efficient, and professional work environment.
Serve as the primary point of contact for communication between the CEO and the management team, encouraging cross-departmental collaboration and ensuring clear, consistent messaging throughout the organisation.
Organise meetings with the CEO, manage calendars, and professionally and discreetly handle private correspondence to support the team.
Organise and maintain accurate digital and physical records while adhering to data protection and internal documentation standards.
Create meeting agendas, keep detailed minutes, and track action items to ensure timely follow-up and execution.
Collaborate with senior leadership and department heads to draft, format, and distribute internal communications and company announcements.
As needed, attend meetings on behalf of the CEO, recording conversations and outlining important conclusions and next steps.
Provide HR support across recruitment, onboarding, employee engagement, and maintenance of accurate personnel records.
Collaborate with the finance team to ensure timely and precise payroll processing through the submission of timesheets, leave records, and employee updates.
Manage office operations, including supplies, equipment, and facilities, by coordinating with vendors and service providers to uphold a safe and efficient workplace.
Continuously assess and enhance administrative procedures by implementing best practices and driving operational improvements.
Assist with project management by collecting data, conducting research, and preparing reports to support executive planning and decision-making.
About Us
Mandarin Recruitment is a service that helps UK and China businesses & organisations find and source high-quality Mandarin-speaking professionals. We have unparalleled and exclusive channels to the Chinese speaking market, allowing us to be the leading organisation for specialist Mandarin recruitment.
We have an exciting opportunity for a Company Secretary role in a Dublin-based Retail Motor Vehicles company. It is a multinational enterprise focused on showcasing and selling Japanese-imported vehicles, currently expanding its footprint to become a leading player in Ireland’s mainstream used car market. The company is seeking a well-organized and efficient company secretary for this role.
Job Requirements:
Fluent in English and Mandarin (spoken and written), with exceptional communication skills in both languages
Skilled in translating complex documents and communications between English and Mandarin
Over 8 years of experience in company management or executive support, preferably supporting C-level executives
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office management tools
Highly organized with strong multitasking abilities to manage complex schedules and competing priorities
Detail-oriented and capable of handling confidential information with discretion
Outgoing and personable, with excellent interpersonal and networking skills to build strong relationships with stakeholders
Strong time management skills, able to perform under pressure and meet deadlines in fast-paced environments
Job Responsibilities:
Oversee daily office operations to maintain a well-organised, efficient, and professional work environment.
Serve as the primary point of contact for communication between the CEO and the management team, encouraging cross-departmental collaboration and ensuring clear, consistent messaging throughout the organisation.
Organise meetings with the CEO, manage calendars, and professionally and discreetly handle private correspondence to support the team.
Organise and maintain accurate digital and physical records while adhering to data protection and internal documentation standards.
Create meeting agendas, keep detailed minutes, and track action items to ensure timely follow-up and execution.
Collaborate with senior leadership and department heads to draft, format, and distribute internal communications and company announcements.
As needed, attend meetings on behalf of the CEO, recording conversations and outlining important conclusions and next steps.
Provide HR support across recruitment, onboarding, employee engagement, and maintenance of accurate personnel records.
Collaborate with the finance team to ensure timely and precise payroll processing through the submission of timesheets, leave records, and employee updates.
Manage office operations, including supplies, equipment, and facilities, by coordinating with vendors and service providers to uphold a safe and efficient workplace.
Continuously assess and enhance administrative procedures by implementing best practices and driving operational improvements.
Assist with project management by collecting data, conducting research, and preparing reports to support executive planning and decision-making.
About Us
Mandarin Recruitment is a service that helps UK and China businesses & organisations find and source high-quality Mandarin-speaking professionals. We have unparalleled and exclusive channels to the Chinese speaking market, allowing us to be the leading organisation for specialist Mandarin recruitment.