Medical Secretary/PA - Cardiology
| Posting date: | 08 September 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 22 September 2025 |
| Location: | Bury St Edmunds, IP33 2QZ |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9179-25-0468 |
Summary
Provide a comprehensive secretarial service to Consultants and Team within the Cardiology Department, including typing of clinical letters, maintaining personal diaries, dealing with enquiries and arranging appointments. Type and complete all correspondence (letters and reports) from M-Modal for the Cardiology Consultants, Registrars, Junior Doctors and other members of the Cardiology Team, ensuring all completed documentation is saved into E-Care. Ensure appropriate follow up actions are taken, appointments made, investigations requested, etc. Ensure outcome coding is correct on patient check out. Check PTL weekly for long waiters and action as necessary. Document Consultants annual leave and cancel/amend clinics as necessary. Notify all appropriate departments of cover arrangements for Consultants. Ensure all enquiries and referrals are dealt with appropriately during leave. Co-ordinate and monitor Consultant and Registrar clinics, taking into account the Cardiology timetable. Arrange extra clinics as authorised, liaising with appropriate managers to ensure that staff and equipment are in place and assist with prioritisation of patients for extra clinics. Liaise with appropriate departmental staff to support the delivery of the Referral to Treatment Targets. Receive post and deal with routine correspondence, undertaking follow-up action as directed, copying relevant correspondence to patients as directed. Pull urgent pending results off information system as instructed by medical staff and ensure appropriate follow-up action is taken. Obtain investigation results and patient information from other hospitals. Arrange transfer of patient documentation/imaging to other hospitals on the instruction of medical staff. Receive queries from other providers i.e. General Practitioners, Community Nurses, patients/carers and assess those that can be responded to directly in accordance with specialty protocol. Prioritise messages for Consultant, paging as necessary for urgent messages and arrange meetings for the Consultant and team, managing the Consultants diary and email system. To ensure that all referrals to other hospitals are received and dealt with immediately. To liaise with them regarding follow up appointments there. Deal sensitively with distressed patients, relatives and carers, identifying their concerns and attempting informal resolution where possible in line with the Trusts Complaints Policy. Support the development and introduction of new technology, systems and protocols and undertake necessary training. Arrange and attend departmental meetings, take minutes and distribute minutes as required. Liaise with medical students, doctors in training and other junior medical staff and arrange review assessments, teaching sessions and update references as required. Essential teamwork within the Cardiology Secretarial team, supporting other team members as and when necessary. Assist in the training of new members of staff as and when required.