Administrator
| Posting date: | 08 September 2025 |
|---|---|
| Salary: | £28,000.00 per year |
| Additional salary information: | Competitive |
| Hours: | Full time |
| Closing date: | 22 September 2025 |
| Location: | Hybrid, SW1A 1AA |
| Company: | Sodexo Ltd |
| Job type: | Permanent |
| Job reference: | SDX/TP/1117004/147565 |
Summary
- Monday - Friday
- £28,000 per annum
- Sodexo rewards and benefits
- Working from home - occasionally coming into site
We are looking for a highly organised and proactive individual to join our Contract Support Team. In this role, you will be responsible for coordinating contract billable works activity (Hard & Soft FM and small projects), working closely with the Contract Operations Team, Digi Hub and suppliers to ensure seamless delivery.
What you’ll do:
Develop a strong understanding of the contract scope and form (including variation control) to ensure all client contractual requirements are met.
Build and maintain collaborative working relationships with the Client, Sodexo Supply Chain, Contract Team, and Digi Hub.
Coordinate the full billable works and quotation process within agreed SLAs, including:
Coordinating and supporting the approvals process.
Sourcing quotes from subcontractors and internal teams.
Preparing HMRC quotations with all supporting documentation.
Raising purchase orders and completing associated documentation.
Use CMMS systems (Maximo) to create/update billable work requests and record progress.
Use SAP to raise and receipt purchase orders for subcontractors, parts, and materials.
Schedule billable works with the Client, Contract Operations Team, and suppliers.
What you bring:
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Confident in using systems and apps such as SAP, Quotes App, PowerBI, and Maximo.
Knowledge of operational facilities management and information security practices.
Strong organisational and planning skills with the ability to manage multiple tasks under pressure.
High attention to detail with excellent accuracy.
Strong communication and interpersonal skills; able to build relationships at all levels.
A team player with a flexible, positive approach and a “can-do” attitude.
Self-motivated with a commitment to continuous professional development.
- Mental health & wellbeing support
- Employee Assistance Programme for personal, legal, and financial advice
- 24/7 virtual GP & lifestyle rewards
- Discounts for you & family
- Financial tools & retirement plan
- Cycle to Work & Paid volunteering day
Ready to be part of something greater? Apply today!