Medical Staffing Administrator
| Posting date: | 08 September 2025 |
|---|---|
| Salary: | £33,094.00 to £36,195.00 per year |
| Additional salary information: | £33094.00 - £36195.00 a year |
| Hours: | Full time |
| Closing date: | 22 September 2025 |
| Location: | London, SE5 9RS |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9213-25-0901 |
Summary
To identify in advance Locum requirements and liaising with the clinical leads appropriate locums following up to confirm booking as appropriate. To book all Locum shifts on the health roster and Patchwork systems To keep a record of all Locum shifts booked To organise appropriate cover for rota gaps using in-house cross cover or additional duty hours arrangements in the main before seeking approval to source any locums within the Pan London Break Glass Agreed rates To provide guidance and knowledge as required to the other members of the Medical Workforce Team to ensure consistency of advice and quality of response to our managers To work with the clinical teams and Medical Staffing Manager to proactively ensure all vacancies have the right approval to recruit and are actively recruited externally Ensure all vacancies are advertised to be filled by substantive staff as a priority to minimise Bank and Agency spend within the care group To work with the clinical teams and recruitment team to set up interviews and support the offer making process for doctors, dealing with any queries that may arise from the candidates during the process To own the end to end recruitment process for all medical roles and trouble shoot recruitment delays to meet the operational priorities Supporting the Medical staffing with the HR admin processes related to recruitment including all offer management and on-boarding tasks liaising with the candidates where required to successfully start them in their roles Liaising regularly with Kings in house HR team to ensure they have the right information needed and pass back queries and outstanding information to the candidates to ensure they are cleared to start as soon as possible Support the Trusts Junior Doctors Contract Manager in liaising with the Recruitment Team and HR Services to ensure junior doctors are issued with the correct appointment and contractual documentation and, correctly processed on the payroll and on boarded successfully into the departments Work with the Medical Education team and clinical teams to ensure all new starters to the Trust have the right level of educational supervision and training packages in place Responsible for keeping the recruitment system up to date with CV feedback, interview feedback and offers made (through TRAC) Support the Medical Staffing Manager during rotation time with new starters and sending off work schedules for junior doctors, dealing with queries from the new starters and the workforce teams, plus any other challenges that may arise. Working with the Medical Staffing Manager to produce Less than Full Time schedules for part-time workers to the department Support with Inductions by ensuring all access , ID cards , room bookings are all done in advance.