Fleet Administrator
| Posting date: | 08 September 2025 |
|---|---|
| Salary: | £26,500 per year |
| Additional salary information: | Up to £26,500 |
| Hours: | Full time |
| Closing date: | 06 October 2025 |
| Location: | Surrey, GU17 9LG |
| Company: | BCA Group |
| Job type: | Permanent |
| Job reference: | ORG3669-FM8-02901 |
Summary
Fleet Administrator
BCA Blackbushe, Hybrid
Up to £26,500
40 hours per week Monday – Friday
BCA are the biggest name in Europe’s vehicle remarketing industry, backed by the Constellation Automotive Group, we’re part of a family including cinch and WeBuyAnyCar.com. We’re growing rapidly and are on a key digital transformation journey.
Constellation Automotive Group is the largest vertically integrated digital used car marketplace in Europe, combining the leading digital brands across the segments of consumer to business, business to business and business to consumer. We offer competitive salaries plus attractive benefits, unrivalled support to progress and flexible working.
This role forms part of a great team who provide administration support to the Car Fleet Department and our customers (the drivers), ensuring the Car Fleet database and ALL records relating to drivers/vehicles under the BCA Remarketing Fleet are kept up-to-date and compliant with the company’s car scheme policy and the employee car allowance scheme policy. This role also involves ensuring financial records and information relating to both schemes is processed when required, on a daily, weekly and monthly basis, progressing car details and data as per the Finance accounting timetable
Key Responsibilities
Maintain and process BCA Remarketing Car Fleet records
Work with suppliers to ensure smooth vehicle purchase and handover processes
Keep driver and vehicle records up-to-date, including DVLA checks, licences, and health & safety documentation
Manage monthly mileage and maintenance returns and follow up on non-compliance
Monitor driver fines and ensure prompt payments
Administer MOTs, Road Fund Licence renewals, vehicle recalls, and insurance records
Process invoices and challenge non-compliant charges
Book vehicle rentals as required and manage fuel card accounts
Ensure financial records are kept accurate and processed in line with timelines
Key Skills
Strong customer service and administration experience
Attention to detail and the ability to manage multiple tasks effectively
Familiarity with vehicle fleet management, maintenance, and insurance is a plus
Proficiency in Microsoft Office (Excel, Word, Outlook) and database systems
Excellent communication and problem-solving skills
A proactive, self-motivated attitude with a passion for learning
Ability to work independently and as part of a team
We are proud to be Level 1 Disability Confident and committed to ensuring our recruitment process is inclusive and accessible.
Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief, or disability.
INDLP
BCA Blackbushe, Hybrid
Up to £26,500
40 hours per week Monday – Friday
BCA are the biggest name in Europe’s vehicle remarketing industry, backed by the Constellation Automotive Group, we’re part of a family including cinch and WeBuyAnyCar.com. We’re growing rapidly and are on a key digital transformation journey.
Constellation Automotive Group is the largest vertically integrated digital used car marketplace in Europe, combining the leading digital brands across the segments of consumer to business, business to business and business to consumer. We offer competitive salaries plus attractive benefits, unrivalled support to progress and flexible working.
This role forms part of a great team who provide administration support to the Car Fleet Department and our customers (the drivers), ensuring the Car Fleet database and ALL records relating to drivers/vehicles under the BCA Remarketing Fleet are kept up-to-date and compliant with the company’s car scheme policy and the employee car allowance scheme policy. This role also involves ensuring financial records and information relating to both schemes is processed when required, on a daily, weekly and monthly basis, progressing car details and data as per the Finance accounting timetable
Key Responsibilities
Maintain and process BCA Remarketing Car Fleet records
Work with suppliers to ensure smooth vehicle purchase and handover processes
Keep driver and vehicle records up-to-date, including DVLA checks, licences, and health & safety documentation
Manage monthly mileage and maintenance returns and follow up on non-compliance
Monitor driver fines and ensure prompt payments
Administer MOTs, Road Fund Licence renewals, vehicle recalls, and insurance records
Process invoices and challenge non-compliant charges
Book vehicle rentals as required and manage fuel card accounts
Ensure financial records are kept accurate and processed in line with timelines
Key Skills
Strong customer service and administration experience
Attention to detail and the ability to manage multiple tasks effectively
Familiarity with vehicle fleet management, maintenance, and insurance is a plus
Proficiency in Microsoft Office (Excel, Word, Outlook) and database systems
Excellent communication and problem-solving skills
A proactive, self-motivated attitude with a passion for learning
Ability to work independently and as part of a team
We are proud to be Level 1 Disability Confident and committed to ensuring our recruitment process is inclusive and accessible.
Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief, or disability.
INDLP