Administration Assistant

Posting date:	05 September 2025
Salary:	£13.47 per hour
Additional salary information:	National Pay Award Pending
Hours:	Part time
Closing date:	15 September 2025
Location:	Witney, Oxfordshire
Remote working:	On-site only
Company:	The Henry Box School
Job type:	Permanent
Job reference:

Summary

Job title: Administration Assistant

Responsible to: Business Service Manager

Manages/Supervises: None

Location: The Henry Box School

Salary: Grade 5

Working Pattern: 8am to 4pm Monday to Friday.

Term Time only, part time full days will be considered but must work a Wednesday

Disclosure level: Enhanced

Job Purpose: To work as part of the school administration team to deliver comprehensive high-level administration support across the school, ensuring that tasks are completed to a high standard in a timely and efficient manner.



Main Responsibilities:

To provide high quality administrative support across the school

To work as part of the administration team



Key Tasks

To provide any general administrative support across the school including producing letters, booklets, sending and responding to emails

To carry out reprographics and displays as required

To arrange appointments and booking systems for parents and visitors

To cover reception

To administer First Aid

To produce PR material across the school

To undertake duty as per allocated rota



Additional Responsibilities:

To achieve service outcomes and outputs, and personal appraisal targets, as agreed with the Director of Operations

To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and postholder.

To be committed to the school’s core values and ethos and to demonstrate this commitment in the way duties are carried out.

To maintain confidentiality and ensure that duties are undertaken with due regard to and compliance with the Data Protection and Equality Act at all times.

To carry out duties and responsibilities in accordance with the School’s Health and Safety Policy and relevant Health and Safety legislation.

To demonstrate consistently high standards of personal and professional conduct; showing tolerance and respect of the rights of others whether other staff, students or parents, observing proper boundaries and having regard to the safeguarding and wellbeing of students.

The post holder is responsible for ensuring all child protection policies are adhered to and that any concerns or incidents are raised in accordance with these policies.

The post holder may be requested to work at any of The MILL Academy Schools

To undertake any other duties or tasks as are required from time to time at the discretion of the Headteacher.

Person Specification



Qualifications and Training

Essential

Desirable

Educated to GCSE, with good grades in Maths & English (C or better, or equivalent)

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Excellent standard of literacy, spelling, grammar and numeracy

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Qualification or completed training course(s) in relevant ICT skills



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First Aid qualification or willingness to gain such a qualification and undertake first aid responsibilities

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Experience

 

 

Demonstrable experience of working in an office environment

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Experience of using Microsoft Office Suite

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Experience of using Email/Internet

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Experience of using Information Systems or databases

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Personal Skills

 

 

Excellent and meticulous organisational skills

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Must be well presented and maintain a positive, professional attitude

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Must be trustworthy and able to demonstrate high levels of discretion and maintain confidentiality of information/data at all times

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Able to absorb and understand a wide range of information

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The ability to work under pressure and ensure that deadlines are met

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Ability to work as part of a team, understanding own and others roles & responsibilities

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Committed to professional development and training

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Administrative Skills

 

 

Experience of using, maintaining and developing administrative systems

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Experience of maintaining accurate records and filing systems

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Attention to detail in communication, planning and undertaking activities

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Communication Skills

 

 

Have excellent interpersonal skills and be able to communicate effectively whether verbally or in writing and in the manner appropriate to the individual situation

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Ability to develop good relations with school leaders, school staff, the wider school community and external stakeholders

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IT Skills

 

 

Good understanding of word processing, including ability to produce letters, correspondence, reports and minutes

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