Workplace Coordinator
| Posting date: | 05 September 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 05 October 2025 |
| Location: | Leeds, West Yorkshire |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 147957 |
Summary
Workplace Coordinator
Location: Leeds, LS1 5AB
Hours of work: Part Time | Thurs - Fri | 8am - 4:30pm
Contract Type: Permanent
We have a rare opportunity for a Workplace Coordinator to join a leading ISS contract on a part-time basis, working Thursdays and Fridays, 8am–4:30pm. Cover for holiday shifts is also available, with additional pay.
Job Description
Based on one floor of a shared tenancy building with 98 desks, this is a varied and hands-on role supporting our esteemed banking client.
As Workplace Coordinator, you’ll wear several hats, including facilities management, meeting room and hospitality booking, and stakeholder management.
The role requires strong organisational skills and confidence using multiple systems such as MS Office, Condeco, and Saffron.
It’s a great chance to join a supportive team in a professional, modern office environment, while enjoying the flexibility of a part-time schedule.
Key Responsibilities
Act as the main point of contact for all FM-related matters, liaising with the CRES helpdesk, security, landlords, and other stakeholders
Manage and monitor work orders, meeting room usage, hospitality, cleaning standards, and workplace inspections to ensure services are delivered to agreed standards
Provide reception and administrative support, including mail handling, courier bookings, publications, travel arrangements, expenses, and reporting
Oversee health and safety compliance, ensuring site folders are maintained, audits supported, incidents reported, and training for fire marshals and first aiders is up to date
Induct and support contractors, colleagues, and subcontractors to ensure consistent service delivery and compliance with site standards
Manage financial processes, including raising purchase orders, budget management, and supplier engagement
Proactively seek opportunities for efficiencies, service improvements, and positive client engagement
Professional and Personal Competencies/Qualifications
Previous experience in a hospitality or customer service role, ideally within a corporate environment
Familiarity with facilities management processes and systems, preferably Condeco or similar
Strong organisational skills with the ability to manage multiple tasks efficiently
Excellent communication and interpersonal skills, able to engage with stakeholders at all levels
Customer-focused, professional, and able to deliver a high standard of service
Flexible, proactive, and adaptable to changing needs and priorities
Confident in using IT systems and Microsoft Office applications
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Location: Leeds, LS1 5AB
Hours of work: Part Time | Thurs - Fri | 8am - 4:30pm
Contract Type: Permanent
We have a rare opportunity for a Workplace Coordinator to join a leading ISS contract on a part-time basis, working Thursdays and Fridays, 8am–4:30pm. Cover for holiday shifts is also available, with additional pay.
Job Description
Based on one floor of a shared tenancy building with 98 desks, this is a varied and hands-on role supporting our esteemed banking client.
As Workplace Coordinator, you’ll wear several hats, including facilities management, meeting room and hospitality booking, and stakeholder management.
The role requires strong organisational skills and confidence using multiple systems such as MS Office, Condeco, and Saffron.
It’s a great chance to join a supportive team in a professional, modern office environment, while enjoying the flexibility of a part-time schedule.
Key Responsibilities
Act as the main point of contact for all FM-related matters, liaising with the CRES helpdesk, security, landlords, and other stakeholders
Manage and monitor work orders, meeting room usage, hospitality, cleaning standards, and workplace inspections to ensure services are delivered to agreed standards
Provide reception and administrative support, including mail handling, courier bookings, publications, travel arrangements, expenses, and reporting
Oversee health and safety compliance, ensuring site folders are maintained, audits supported, incidents reported, and training for fire marshals and first aiders is up to date
Induct and support contractors, colleagues, and subcontractors to ensure consistent service delivery and compliance with site standards
Manage financial processes, including raising purchase orders, budget management, and supplier engagement
Proactively seek opportunities for efficiencies, service improvements, and positive client engagement
Professional and Personal Competencies/Qualifications
Previous experience in a hospitality or customer service role, ideally within a corporate environment
Familiarity with facilities management processes and systems, preferably Condeco or similar
Strong organisational skills with the ability to manage multiple tasks efficiently
Excellent communication and interpersonal skills, able to engage with stakeholders at all levels
Customer-focused, professional, and able to deliver a high standard of service
Flexible, proactive, and adaptable to changing needs and priorities
Confident in using IT systems and Microsoft Office applications
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.