Clerical Assistant - (Fixed-Term) - GLA14209
| Posting date: | 05 September 2025 |
|---|---|
| Salary: | £25,346.03 to £26,895.74 per year |
| Hours: | Full time |
| Closing date: | 21 September 2025 |
| Location: | Glasgow South West, G53 7NN |
| Remote working: | On-site only |
| Company: | GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION |
| Job type: | Temporary |
| Job reference: | GLA14209 |
Summary
Job Description
We believe everyone deserves a great Glasgow life and that starts with the people who work here.
Glasgow Life is a charity like no other. Our vision is to improve the lives of everyone in our city. To help us achieve that, we are looking for a Clerical Assistant to join our Museums Admin Team at Glasgow Museum Resource Centre (GMRC).
Our teams focus on making a real difference through culture and sport in Glasgow. If you’re excited by the idea of being part of that, this could be the job for you.
What you need to know
Hours: 35 hours per week. Monday to Friday 09:00 – 17:00.
Contract type: Fixed Term (up to 1st August 2026) in Museums Admin Hub, GMRC.
Pay details: The listed salary is for a full-time role. If you’re applying for a part-time or bank job, we will calculate your pay on a pro-rata basis. The hourly rate is £13.89 per hour.
Location: GMRC, 200 Woodhead Rd, Glasgow, with excellent public transport links or free parking nearby.
What you’ll do
As a Clerical Assistant, you’ll be a part of an established Admin team, reporting to the Admin Assistant/Admin Officer. You’ll play an essential role in providing a wide range of essential admin support to the Service Operation teams that supports the running of the Service Areas as well as ensuring processes are efficient and effective. Your work will make a visible and lasting difference. This could be:
- Supporting our communities
- Helping people get active
- Creating cultural experiences
- Or working behind the scenes to make it all happen
Who you are
We’re looking for someone with the right skills who brings energy to the role. If the following sounds like you, apply today!
We’re looking for someone with the ability to:
- Plan and organise designated work to be completed within the relevant timeframe.
- Carry out a wide range of administrative services to support the Admin Officer, Service Areas, Colleagues and Business Partners.
- Processing financial transactions, accurately and timeously utilising the Company’s
computerised systems.
- Respond to enquiries by email or phone from internal customers, colleagues and ALEOS, clarifying issues and providing an informed response.
- Liaising with internal and external customers and partners establishing effective working relationships.
- Be flexible and adaptable to changeable working environments.
- Ensure accurate and complete records and information for effective processing of bookings,
events, and applications.
- Collate, update, maintain and provide management information as required.
- Support colleagues in the purchasing of goods and services, and processing of invoices.
Download the Person Specification in the Job Attachments section on MyJobScotland. Use this to shape your application and show how your experience aligns with the job.
When selecting candidates for interviews, managers will look for candidates who meet all the ‘essential’ criteria listed in the Person Specification. If there are many candidates, they may also consider desirable skills. So, include those if they apply to you.
What we offer
At Glasgow Life, our work changes lives. As a charity, we bring communities together and support wellbeing through sport, culture, heritage, and learning.
Learn more about Glasgow Life in our 10 Facts video in the Further Information section on MyJobScotland.
We support you to live a great life. Inside and outside of work. Some of our benefits include:
Holiday
When you join, you’ll get 30 days’ holiday. Plus 6.5 public holidays if you’re full-time. This increases to 35 days after 5 years of service.
Fancy a bit more time off? You can buy extra holidays too!
Pension
Save for later life and join the Local Government Pension Scheme. Your future self will thank you. Our generous employer contribution will help you plan for the future.
Support
Sometimes we all need support and a listening ear. Our free and confidential Employee Assistance Programme can support your mental, emotional, and physical wellbeing.
Discounts
As a colleague, you can enjoy discounts on the things you love, from Glasgow Club memberships to our museum shops and our online store. We are also part of the cycle-to-work scheme, helping you stay active.
Flexibility and development
We are proud of our flexible and inclusive work policies, which help you balance work and life. We also offer support for learning, development and career progression.
Please note that Glasgow Life is an Arm’s Length External Organisation to Glasgow City Council. We are currently completing a Job Evaluation exercise and introducing a new pay and grading structure. This may impact current salaries quoted in job adverts. To learn more, visit - https://www.glasgow.gov.uk/jobevaluation.
What’s next
To get started, complete our short application form. In this, you’ll fill out:
- Work history
- Qualifications/training
- Key questions like “Why are you a good fit for this role?”
Use the Person Specification in the Job Attachments section to guide your answers.
Important Dates:
The closing date for this job is 11.59pm on 21 September 2025. Interviews are provisionally scheduled for 6 October 2025
Who We Are
Our Corporate Services teams keep Glasgow Life running at its best. From Business & Strategy, Finance, HR, Infrastructure, Marketing, Retail, they deliver the behind-the-scenes work that powers everything we do. Whether it's shaping strategy with sharp insights, crafting compelling messages, supporting our people, managing over 100 venues, or generating vital income—this team makes it happen.
Diversity and Fair Work at Glasgow Life
We’re working to build a team that reflects the rich diversity of Glasgow’s communities — where everyone feels valued, respected, and able to be their full, authentic selves at work.
We’re proud to be a Disability Confident and Carer Positive employer, and we welcome applications from people of all backgrounds. Learn more about our commitment to Equality, Diversity and Inclusion here: https://www.glasgowlife.org.uk/the-small-print/an-inclusive-employer
We’re also committed to Fair Work First principles, including effective voice, opportunity, security, fulfilment and respect for all our staff. Learn more about our approach to Fair Work First here: https://www.glasgowlife.org.uk/about-us/fair-work-first
We’re working hard to address underrepresentation in our workforce. We especially welcome applications from people with disabilities and from ethnic minority communities.
For Fixed Term Roles - If offer is made to internal employee (Glasgow Life or Council Family), at the end of the temporary period, eligible employees, if agreed will have a right to return to a role at their substantive grade within the council family.
Application Packs
Ready to apply?
Once you apply, add noreply@myjobscotland.gov.uk to your safe sender list so you don’t miss important emails.
We’re excited to hear from you. Let’s shape a great Glasgow life — together.
The following alternative Application Packs can be requested in other format for example, Braille, Audio and other languages. To request an alternative Application Pack please phone 0141 287 1054. Packs will be posted out to you 2nd class within 3 working days of receiving your telephone request. Please note the closing date of the job advert if requesting this to ensure that you give yourself plenty of time to complete your application form and return to us.
Further Information
For further information about working for us please refer to our website https://www.glasgowlife.org.uk/work-with-us
Proud member of the Disability Confident employer scheme