Administrative Assistant
| Posting date: | 01 September 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 21 September 2025 |
| Location: | Flexible North East Wales |
| Company: | Cyfoeth Naturiol Cymru |
| Job type: | Permanent |
| Job reference: | 203998 |
Summary
The role
Looking for a role where your organisational skills can make a real impact? Join our Integrated Engineering Team in North East Wales as an Administrative Assistant, where you'll play a key part in supporting the delivery of vital flood risk and forestry infrastructure projects.
In this varied and rewarding role, you'll help keep the team running smoothly-coordinating meetings, managing records and data, and assisting with procurement and financial processes. You'll be the backbone of a friendly and committed team of engineers and technical staff, working together to protect and enhance Wales' natural environment.
Whether you're scheduling meetings, updating asset databases, or helping track budgets, your attention to detail and proactive approach will help us deliver essential services efficiently. You'll also be a first point of contact for basic enquiries, helping us stay connected with our stakeholders.
As an organisation we support flexible working. You will be contracted to the NRW office at the above location and a suitable hybrid working pattern will be agreed on appointment. Any regular face to face meetings or training will be planned in advance.
To make an informal enquiry about this role, please contact Craig Davies at Craig.Davies@cyfoethnaturiolcymru.gov.uk.
Interviews will be face to face (details of time and location will be shared in advance)
Successful applicants will be subject to a satisfactory Disclosure and Barring Service Check (DBS) check. Appointments are normally made within 4 to 8 weeks of the closing date.
What you will do
Your qualifications, experience, knowledge and skills
Applications to this role will be assessed based on the following criteria both at shortlisting and interview. In your job application please demonstrate, using the STAR method, how you meet the requirements outlined below.
Good organisational skills with the ability to prioritise tasks and manage time effectively in a busy team environment. Strong communication skills, with the ability to engage professionally with internal colleagues and external customers or partners. Applied experience using Microsoft Word, Excel, and other basic IT systems, with general computer proficiency and a willingness to learn new tools. Full UK driving licence desirable Able to work well as part of a team.
Welsh Language Level requirements:
Please note if you do not meet the level A1 requirement i.e., ability to understand basic phrases and ability to pronounce Welsh names correctly, then NRW offers a variety of learning options and staff support to help you meet these minimal requirements during the course of your employment with us.
Please keep reading
We're passionate about creating a diverse workforce and positively encourage applications from under-represented communities. We embrace equality of opportunity irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.
We are committed to equal opportunities and we guarantee interviews for candidates with disabilities who meet the minimum selection criteria.
We want to attract and retain talented and highly skilled staff, so we make sure that our pay scales remain competitive. We advertise the full pay scale on our job descriptions. Appointed candidates start at the first point of the pay scale and annual increments are paid each year.
We want our staff to grow professionally and personally. From leadership development to access to further and higher education courses, our staff have opportunities to expand their knowledge on variety of topics, stay current in their field and continue to learn as their career progresses.
We are a bilingual organisation which complies with the Welsh Language Standards . Welsh language skills are considered an asset to NRW and we encourage and support staff to learn, develop and use their Welsh language skills.
You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally. Applications are welcome from individuals who work part time, as part of a job share or who work full time.
Looking for a role where your organisational skills can make a real impact? Join our Integrated Engineering Team in North East Wales as an Administrative Assistant, where you'll play a key part in supporting the delivery of vital flood risk and forestry infrastructure projects.
In this varied and rewarding role, you'll help keep the team running smoothly-coordinating meetings, managing records and data, and assisting with procurement and financial processes. You'll be the backbone of a friendly and committed team of engineers and technical staff, working together to protect and enhance Wales' natural environment.
Whether you're scheduling meetings, updating asset databases, or helping track budgets, your attention to detail and proactive approach will help us deliver essential services efficiently. You'll also be a first point of contact for basic enquiries, helping us stay connected with our stakeholders.
As an organisation we support flexible working. You will be contracted to the NRW office at the above location and a suitable hybrid working pattern will be agreed on appointment. Any regular face to face meetings or training will be planned in advance.
To make an informal enquiry about this role, please contact Craig Davies at Craig.Davies@cyfoethnaturiolcymru.gov.uk.
Interviews will be face to face (details of time and location will be shared in advance)
Successful applicants will be subject to a satisfactory Disclosure and Barring Service Check (DBS) check. Appointments are normally made within 4 to 8 weeks of the closing date.
What you will do
- Provide administrative support for the engineering team, including scheduling meetings, recording minutes and actions, and ensuring timely follow-up to support team coordination and delivery.
- Manage and maintain accurate records and data systems, including asset databases, and operational spreadsheets, ensuring information is up-to-date, accessible, and in line with data protection requirements.
- Act as a first point of contact for basic customer and stakeholder enquiries, providing clear and courteous responses. More complex queries will be recorded and directed to appropriate team members for follow-up.
- Support procurement processes by raising and tracking low-value purchase requests, maintaining procurement records, and liaising with suppliers or internal teams as needed.
- Assist the team leader with budget administration, including processing invoices, updating financial trackers, and supporting routine budget monitoring activities.Undertake health and safety duties and responsibilities appropriate to the post
- Be committed to Natural Resources Wales Equal Opportunities and Diversity Policy , together with an understanding of how it operates within the responsibilities of the post
- Be committed to your own development through the effective use of your personal development plan (known as Sgwrs).
- Any other reasonable duties requested commensurate with the grade of this role.
- Required to take part in incident response activities.
Your qualifications, experience, knowledge and skills
Applications to this role will be assessed based on the following criteria both at shortlisting and interview. In your job application please demonstrate, using the STAR method, how you meet the requirements outlined below.
Good organisational skills with the ability to prioritise tasks and manage time effectively in a busy team environment. Strong communication skills, with the ability to engage professionally with internal colleagues and external customers or partners. Applied experience using Microsoft Word, Excel, and other basic IT systems, with general computer proficiency and a willingness to learn new tools. Full UK driving licence desirable Able to work well as part of a team.
Welsh Language Level requirements:
- Essential: Level A1 - Entry level (able to use and understand simple, basic phrases and greetings, no conversational Welsh
Please note if you do not meet the level A1 requirement i.e., ability to understand basic phrases and ability to pronounce Welsh names correctly, then NRW offers a variety of learning options and staff support to help you meet these minimal requirements during the course of your employment with us.
Please keep reading
We're passionate about creating a diverse workforce and positively encourage applications from under-represented communities. We embrace equality of opportunity irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.
We are committed to equal opportunities and we guarantee interviews for candidates with disabilities who meet the minimum selection criteria.
We want to attract and retain talented and highly skilled staff, so we make sure that our pay scales remain competitive. We advertise the full pay scale on our job descriptions. Appointed candidates start at the first point of the pay scale and annual increments are paid each year.
We want our staff to grow professionally and personally. From leadership development to access to further and higher education courses, our staff have opportunities to expand their knowledge on variety of topics, stay current in their field and continue to learn as their career progresses.
We are a bilingual organisation which complies with the Welsh Language Standards . Welsh language skills are considered an asset to NRW and we encourage and support staff to learn, develop and use their Welsh language skills.
You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally. Applications are welcome from individuals who work part time, as part of a job share or who work full time.