Right to Work Compliance Officer | Milton Keynes University Hospital NHS Foundation Trust
| Posting date: | 01 September 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £27,485 - £30,162 Per annum pro rata |
| Hours: | Part time |
| Closing date: | 01 October 2025 |
| Location: | Milton Keynes, MK6 5LD |
| Company: | Milton Keynes University Hospital NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7450233/430-CORP25-175A |
Summary
Right to Work Compliance Officer
Department Human Resources
Band 4 £27,485 - £30,162 Per annum pro rata
Hours: 30 per week, all MKUH roles will be considered for flexible working
Are you ready for your next step where you can make a difference?
If you have experience in HR, immigration compliance, or workforce administration, then we would love to hear from you.
We are seeking a proactive and detail-oriented Right to Work Officer to join our Workforce Information team. The postholder will have advanced excel skills with the ability to manipulate data as required to support with compliance and reporting requirements.
In this role, you will ensure MKUH remains fully compliant with UK Visas and Immigration (UKVI) regulations and legislation as well as managing and maintaining our records to safeguard our sponsor license and support a diverse, legally compliant workforce.
Please be advised we cannot offer sponsorship for this vacancy.
Interview 24 September 2025
'We care We communicate We collaborate We contribute'
• Conduct and record right to work checks in line with Home Office and NHS guidelines.
• Support with the administration of visa sponsorships, including issuing Certificates of Sponsorship (CoS) for re-sponsorships of existing employees.
• Provide training and guidance to managers of employees with temporary right to work in the UK
• Prepare reports for audits and ensure timely reporting to the Home Office.
• Monitor changes in immigration law and support the updating of policies.
• Maintain accurate and up-to-date records in ESR (NHS – HR System) and Case Tracker systems and provide reports as directed by Workforce Information Manager.
Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a “Good” rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.
As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.
We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre.
Further investment is underway, including the construction of Oak Wards – a new ward block featuring two 24-bed wards – and the recently approved Women and Children’s Centre, set to open by 2030.
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• Communicate with employees and managers on sometimes emotive matters including right to work checks and sponsorship requests, providing advice and support in line with Trust policy and UKVI regulations.
• Develop and maintain an excellent understanding of right to work processes and procedures both legislative and locally at MKUH.
• Proactively conduct and record right to work checks in accordance with Home Office and NHS guidelines and Trust policy.
• Where an employee is unable to evidence their right to work in the UK, escalate this to the Employee Relations team in a timely manner for management and resolution
• Accurately record and maintain confidential information relating to right to work in the UK for employees on ESR, including visa status, share codes, PVNs and right to work expiry dates
• Support the administration of Skilled Worker or other visa sponsorships, including issuing Certificates of Sponsorship (CoS) for existing employees.
• Liaise with employees requiring extension to visa’s requesting all relevant right to work evidence and processing this through the UKVI software system in a timely manner.
• Support with the administration of Certificates of Sponsorship (Tier 2) within the Trust carrying out positive verification checks where required and ensure timely renewals.
• Coordinate and run regular (monthly) reports from ESR to support the undertaking of timely and effective right to work checks for all visa types. Use the information to plan right to work compliance checks, ensuring employees are notified of impending expiries well in advance and Certificate of Sponsorships are issued in a timely manner.
• Record all right to work expires on Case Tracker, utilising the system to monitor progress with reverification of right to work
• Ensure timely and accurate reporting to the Home Office, via the Sponsorship Management System in line with sponsor licence duties, including changes in employment status, absences, and other reportable events.
• Record accurate and up to date right to work information, develop improvements and escalate any issues to the Workforce Information Manager, making recommendations to implement changes as appropriate.
• Provide guidance and information to managers of employees working on a visa, reminding them of their responsibilities.
• Provide regular reports to Assistant Director of HR to audit compliance of timely and accurate right to work data.
• Assist with internal audits and external inspections related to right to work and visa reporting compliance.
• Provide other administrative support as required.
• Keep up to date with changes in immigration law, UKVI regulations and NHS policy, sharing updates with the wider HR team.
• Assist the Workforce team by accurately inputting data and generating HR reports as directed.
Please refer to the Job Description for further details
This advert closes on Sunday 14 Sep 2025