SWRK 2282 - G2 Administrative Assistant (607012) - 2282-415759736
| Posting date: | 28 August 2025 |
|---|---|
| Salary: | £28,340.00 to £28,742.00 per year |
| Hours: | Full time |
| Closing date: | 12 September 2025 |
| Location: | Hamilton, ML3 0XB |
| Remote working: | On-site only |
| Company: | South Lanarkshire Council |
| Job type: | Permanent |
| Job reference: | 2282-415759736 |
Summary
INTERNAL APPLICANTS MUST APPLY VIA OPPORTUNITY MARKETPLACE AND COMPLETE THEIR SKILLS AND QUALIFICATIONS EITHER VIA THE ME TAB ON FUSION PRIOR TO STARTING THE APPLICATION FORM OR BY CLICKING ON THE LINK AS PART OF THE APPLICATION PROCESS IN THE SECTION OF THE FORM TITLED “REVIEW SKILLS AND QUALIFICATIONS”.
An exciting opportunity has arisen to join, or to further develop your career within the innovative South Lanarkshire Health and Social Care Performance and Support Service Team. We are looking to recruit an Administrative Assistant who would be responsible for managing a centralised mobile equipment team, who will facilitate the distribution and monitoring of all social work mobile device, and the Electronic Document Management team who will facilitate the processing of all electronic service user documents and maintain the EDRMS system.
This is a rewarding role which gives you opportunity for personal development and allows you to positively contribute towards South Lanarkshire Health and Social Care Partnerships public service delivery.
As an Administrative Assistant you will be responsible for the management of information and will deliver a diverse range of services including:
- Line manage a group of clerical assistants who will, alongside you, carry out tasks detailed below.
Management and coordination of all laptops and mobile phones.
Completion of IT task requests for new staff.
Coordination of mobile equipment, including ordering new and dealing with the refresh of existing equipment.
INV2 process through the new workflow process.
Updating mobile phone inventory and vCol (Vodaphone register where a mobile phone is linked to a named worker).
Stock control, ensuring sufficient stock for new posts.
Diary management of appointments for the distribution of equipment –
- to new staff
during IT refresh.
Reception cover – meet and greet scheduled appointments.
Collation and distribution of information and deploying resources to meet service objectives.
Process all incoming document through the EDRMS system in relation to service user and maintain the system.
Within this role, you will require excellent communication skills and be able to build positive working relationships with admin and operational staff and managers. You will be required to demonstrate excellent organisational skills, with the ability to prioritise and delegate work effectively. You should be flexible in your approach, to meet the demands of the post.
Essential requirements
- Excellent IT skills & knowledge
Excellent organisational skills
Excellent communication skills
Desirable requirements
- Knowledge and understanding of analytical processes
Awareness of council policies and procedures
Hours: 35 per week
Vacancy: Permanent
Salary: £28,340 - £28,742
View the Administrative">https://www.southlanarkshire.gov.uk/downloads/file/17645/swrk_-_adminis… Assistant job profile
When completing the application for this post, please answer the following questions:
- Please study the Job Profile and provide examples of your work, or other activities which demonstrate your ability or aptitude to undertake the duties of the post, please include any other information that you feel is relevant to your application e.g., personal qualities, achievements at work.
Give an example of a situation where you were successful in managing change. Please detail what the change was and how you inspired others to work together to achieve this?
Please explain how you would establish relationships with managers and groups of staff? Please detail any experience you feel is relevant.
Within administration we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
Give an example of a time where you have had to make an important decision - what was it, how did you make it and what impact did it have on others?
Please Apply online - All correspondence will be via your email address.
Please note we do not accept CVs, any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.
Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale you may automatically be withdrawn from this position
Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.
As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:
• Enrolment in award winning local government pension scheme
• To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
• Up to 33 days annual leave
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
• Employee Discounts – including discounts at the cinema.
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
Legislative Information
This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.
Foreign Police Check
Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.
Equal Opportunities and Armed Forces Community Covenant
South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.
South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.
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Proud member of the Disability Confident employer scheme