Personal Assistant
| Posting date: | 28 August 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 10 September 2025 |
| Location: | Prescot, L35 5DR |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9409-25-0733 |
Summary
Provide comprehensive PA and administrative support to the Executive Director(s) in delivering their various roles within the Trust, which includes providing, and receiving complex and sensitive information. Manage the Directors offices and ensure that the Director(s) is appropriately briefed in advance of scheduled meetings. Responsibilities include: Initiating, commissioning and coordinating briefings from senior staff Gathering and extracting information from a range of sources Topping and tailing documents and providing first draft briefings as appropriate Facilitating and servicing Directors meetings Provide assistance to the Director(s) in relation to their chairperson/membership of local, regional and national committees, including the organisation of venues, co-ordinating diaries and minute taking. Provide support to committees within the Trust at Board level. Also supporting departmental and other ad hoc meetings as required. Manage all incoming mail/email, including prioritisation, commissioning briefings, directing others to act and ensuring timely responses from them, disseminating information and ensuring that deadlines are met. Provide a link to the Department of Health, NHS England and NHS Improvement, and other local and national agencies at the highest level on a range of issues managed by the Director(s). Maintain an up-to-date confidential list of all appropriate contacts for the Director(s). Undertake specific projects, as dictated, for example Trust Board or Committee administration. In the event of planned (or unplanned) absence, ensure there is appropriate administrative support for the Directors offices, and work with a designated buddy or other Personal Assistants to enable cover to be maintained for other Directors, the Chief Executive and Chair. Manage all incoming mail/email, including prioritisation, commissioning briefings, directing others to act and ensuring timely responses from them, disseminating information and ensuring that deadlines are met. Establish systems and processes, which ensure compliance with the Trusts policies for the procurement of goods and services necessary to the effective running of the department. Review and advise on any budgetary variations. Maintain the high profile, standards and quality of governance in all departmental business both internally and externally. Manage processes appropriately when co-ordinating visits to the Trust. Ensuring effective communications with other relevant parties including Department of Health, NHSE and NHSI, Ministers, local and national government offices and own Executive team colleagues. Draft and commission responses to letters and queries addressed to the Director(s). Source and gather information for the Director(s) to support their business (locally and the wider NHS e.g. policy areas). Prioritise the Directors workload effectively to ensure that meetings and reports are provided in a timely fashion ensuring the Director also has thinking time. Maintain and manage an accurate and efficient diary system. Manage a forward planning system to ensure that deadlines are met with other team members and colleagues in other directorates or teams. Develop and maintain understanding and knowledge of the broad spectrum of work areas that each Director is responsible for in order to maximise the support given to the Director(s) and to support decision making. Within planning processes, it is essential to be able to accommodate proactive and reactive situations Manage the review, development and implementation of post specific operating procedures which comply with governance arrangements, and which support effective working practices. Initiate, manage and administrate conferences and events for which the Director(s) has lead responsibility. Manage/lead ad-hoc delegated projects as required. Attend and report back from meetings as required. Undertake any other reasonable duties required.