Events Team Graduate Intern
| Posting date: | 27 August 2025 |
|---|---|
| Salary: | £25,249 per year |
| Hours: | Full time |
| Closing date: | 11 September 2025 |
| Location: | York, North Yorkshire |
| Remote working: | On-site only |
| Company: | York St John University |
| Job type: | Contract |
| Job reference: | 139-25 |
Summary
Full time fixed term
Location: York
Salary: £25,249 per annum
Introduction to YSJ university
Situated in the heart of the historic city of York, and with the addition of our London Campus, York St John University has a long and proud
tradition as a distinguished higher education provider.
Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.
The Team
The events team plays a key role at the University, organising key internal events for the University such as our graduation ceremonies and the School of the Arts Festival, as well as a large variety of other large and small events. In addition, the team oversees a range of events involving key partners of the University, as well as offering University facilities to outside clients in order to raise commercial income.
The team is a friendly, multi functional team, which enjoys a good reputation both within and outside of York St John.
The Role
The Graduate Intern in the Events team will provide a range of administrative and practical support to Events colleagues to facilitate the smooth running of events and the delivery of an effective and efficient office. The role covers both computer-based work and ‘hands on’ support in advance of and at specific events. As a key member of the Events Team, contribute to the correct use of systems and processes that enable the effective running of the service and act as an advocate for the annual programme.
As a graduate entry level role, opportunities will also be provided for learning and development to support the post holder’s career aspirations and lay the foundations for a variety of further opportunities.
Required Skills and Experience
We are seeking an individual that has experience of working in wide range of events. The ideal candidate will have good organisational skills and attention to deal and also be an accomplished communicator. The candidate will be supported in key decisions, but will be expected to be able to work autonomously and be able to make day to day decisions on progressing their events projects.
Additional information:
For informal enquiries please contact Jane Mottershead at j.mottershead@yorksj.ac.uk.
The selection process will include an in-person interview. Further details will be provided if you are shortlisted for interview.
Although some flexibility will be offered around working from home, this role will require the role holder to be available to be on campus for the majority of the working week and also to be available to work flexibly, including evenings and weekends where necessary.
Unfortunately this role is not eligible for Skilled Worker Visa sponsorship however we welcome your application if you are able to evidence right to work in the UK via an alternative route.
We offer a range of family friendly and inclusive policies and facilities and welcome applications from individuals from underrepresented backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.
This vacancy is scheduled to close on the date indicated at the bottom of this advert, but we may close earlier if we receive a high level of applications.
Application process support
We are keen to support you throughout the recruitment process. Before starting your application please refer to the attached candidate application form guidance below which provides advice about completing the application process.
If you require a reasonable adjustment in order to apply for this position please contact vacancies@yorksj.ac.uk. Within the application form there is an opportunity for you to request a reasonable adjustment at the interview stage of the process, however if you wish to discuss this in further detail at any point in the process please do not hesitate to contact us. The following resource may help you adapt the device you are using to apply to suit your needs My Computer My Way (abilitynet.org.uk)
Please note that CVs are not accepted in place of the application form. Within the application process you will be asked to answer a selection of work-related questions. Our aim is to get to know you, and understand your individual skills and experience, and how you would apply these within the role. We are aware that AI can assist you with this, but we would prefer you to share your answers in your own words.
Our benefits package
We offer a wide range of employee benefits including -
- Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period
- Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants)
- Pension scheme
- Health Cash Plan after six months service
- Employee Assistance Programme
- Paid leave for Armed Forces Reservists
- On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software
- Relocation expenses package for certain roles
- Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs (if applicable to the role)
Further information about life at YSJ
Our attached 'further information' document below provides further information about our culture, achievements and testimonials from our employees.
Read more about our culture, inclusive community, working arrangements and benefits for York St John employees
Read the latest news, views and stories from our staff and students.
Read more about our commitment to managing and reducing our environmental impact and to promoting sustainable development wherever we can.
Closing Date - Thursday 11 September 2025 at midnight
Provisional Interview Date - Wednesday 24 September 2025
Location: York
Salary: £25,249 per annum
Introduction to YSJ university
Situated in the heart of the historic city of York, and with the addition of our London Campus, York St John University has a long and proud
tradition as a distinguished higher education provider.
Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.
The Team
The events team plays a key role at the University, organising key internal events for the University such as our graduation ceremonies and the School of the Arts Festival, as well as a large variety of other large and small events. In addition, the team oversees a range of events involving key partners of the University, as well as offering University facilities to outside clients in order to raise commercial income.
The team is a friendly, multi functional team, which enjoys a good reputation both within and outside of York St John.
The Role
The Graduate Intern in the Events team will provide a range of administrative and practical support to Events colleagues to facilitate the smooth running of events and the delivery of an effective and efficient office. The role covers both computer-based work and ‘hands on’ support in advance of and at specific events. As a key member of the Events Team, contribute to the correct use of systems and processes that enable the effective running of the service and act as an advocate for the annual programme.
As a graduate entry level role, opportunities will also be provided for learning and development to support the post holder’s career aspirations and lay the foundations for a variety of further opportunities.
Required Skills and Experience
We are seeking an individual that has experience of working in wide range of events. The ideal candidate will have good organisational skills and attention to deal and also be an accomplished communicator. The candidate will be supported in key decisions, but will be expected to be able to work autonomously and be able to make day to day decisions on progressing their events projects.
Additional information:
For informal enquiries please contact Jane Mottershead at j.mottershead@yorksj.ac.uk.
The selection process will include an in-person interview. Further details will be provided if you are shortlisted for interview.
Although some flexibility will be offered around working from home, this role will require the role holder to be available to be on campus for the majority of the working week and also to be available to work flexibly, including evenings and weekends where necessary.
Unfortunately this role is not eligible for Skilled Worker Visa sponsorship however we welcome your application if you are able to evidence right to work in the UK via an alternative route.
We offer a range of family friendly and inclusive policies and facilities and welcome applications from individuals from underrepresented backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.
This vacancy is scheduled to close on the date indicated at the bottom of this advert, but we may close earlier if we receive a high level of applications.
Application process support
We are keen to support you throughout the recruitment process. Before starting your application please refer to the attached candidate application form guidance below which provides advice about completing the application process.
If you require a reasonable adjustment in order to apply for this position please contact vacancies@yorksj.ac.uk. Within the application form there is an opportunity for you to request a reasonable adjustment at the interview stage of the process, however if you wish to discuss this in further detail at any point in the process please do not hesitate to contact us. The following resource may help you adapt the device you are using to apply to suit your needs My Computer My Way (abilitynet.org.uk)
Please note that CVs are not accepted in place of the application form. Within the application process you will be asked to answer a selection of work-related questions. Our aim is to get to know you, and understand your individual skills and experience, and how you would apply these within the role. We are aware that AI can assist you with this, but we would prefer you to share your answers in your own words.
Our benefits package
We offer a wide range of employee benefits including -
- Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period
- Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants)
- Pension scheme
- Health Cash Plan after six months service
- Employee Assistance Programme
- Paid leave for Armed Forces Reservists
- On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software
- Relocation expenses package for certain roles
- Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs (if applicable to the role)
Further information about life at YSJ
Our attached 'further information' document below provides further information about our culture, achievements and testimonials from our employees.
Read more about our culture, inclusive community, working arrangements and benefits for York St John employees
Read the latest news, views and stories from our staff and students.
Read more about our commitment to managing and reducing our environmental impact and to promoting sustainable development wherever we can.
Closing Date - Thursday 11 September 2025 at midnight
Provisional Interview Date - Wednesday 24 September 2025
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.