Medical Staffing Service Advisor/Administrator
| Posting date: | 20 August 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 31 August 2025 |
| Location: | Warwick, CV34 5BW |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9203-25-0475 |
Summary
General Responsibilities: To support the Service Leads in the smooth running of operational activities within the Divisions. To help ensure that all rotas are effectively managed to minimise the use of locums. Work alongside Service Leads to provide a more proactive approach to recruitment and medical workforce issues whilst maintaining good governance and effective departmental cover. In collaboration with the Associate Medical Director for Education and Clinical Tutor ensure that educational requirements/release times are met, and trainees requests are responded to promptly. Specific Responsibilities: Support and advise on specific projects which may arise, particularly where these relate to the posts area of focus. To support and advise on all aspects of Medical Workforce, in particular giving advice and working with divisional colleagues in order to meet safe levels of medical cover in line with Trust requirements. To work in conjunction with the Medical Workforce Managers and Service Leads to create rotas that are both compliant with Terms & Conditions of service but also satisfy educational and operational needs. Flag areas of concern with regards to medical cover proactively and in a timely manner and seek to resolve these issues to minimise the requirement for locum cover. Use of Health Roster for Medical Workforce activity, ensuring records are maintained accurately and consistently. Provide comprehensive and proactive temporary staffing support to the divisions, encouraging the usage of internal bank over external providers wherever possible To ensure all medical locum bookings are made in accordance with the approved framework guidelines and at the most cost efficient rates. Act as a point of contact for resident doctor queries and requests regarding swaps/annual leave/study leave etc. ensuring requests are responded to promptly. Work with the Postgraduate Medical Education Manager and the GP Lead Employer in relation to Deanery posts, rotations and educational requirements to ensure these are factored into rota management. Support the Medical Education Managers and Service Leads in junior doctor issues, specifically in supporting risk assessments and return to work interviews. Monitors & record sickness absences for medical staff, highlighted to Service Leads where wellbeing meetings need to take place. Provide advice where appropriate on Terms and Conditions of Service for all grades of medical staff, referring to the Service Leads & Medical Workforce managers when required. Support the recruitment of medical staff, ensuring recruitment activity is done in a timely and effective manner. Correct the monthly consistency checks on Electronic Staff Record (ESR) report and notifications. Work in conjunction with the Trust Payroll to ensure an efficient payroll service is provided including dealing with queries and other pay issues. To input payroll information into ESR and manage the Inter Authority Transfer process with other Trusts. Support the induction of new doctors to the Trust NASA, ID card etc. Support the Medical Workforce Managers to ensure the Trust complies with IR35 rules. Provide data as requested to assist with any national returns relating to Medical Workforce. To have operational knowledge of Health Roster and where appropriate assist in the roll out of resident doctor rotas to maintain ongoing compliance. To carry out any other commensurate duties associated with this role and/or as requested by Medical Workforce managers. Issue Locum cards and record appropriately. Prepare weekend Managers on Call rota. Process retrospective pay claims (monthly and weekly).