Divisional PA
| Posting date: | 19 August 2025 |
|---|---|
| Salary: | £27,485.00 to £30,162.00 per year |
| Additional salary information: | £27485.00 - £30162.00 a year |
| Hours: | Full time |
| Closing date: | 02 September 2025 |
| Location: | Liverpool, L8 7SS |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9159-25-0165 |
Summary
Provide a professional Divisional personal assistant service to an agreed set of Senior Managers and Clinicians within the Triumvirate Structure Manage diaries, including using an electronic diary and email system, prioritising, dealing with and responding appropriately To work autonomously in the absence of Divisional Senior Management Team members. Establish excellent working relationships with the clinical, administrative,management and all staff that you come into contact with on a daily basis. Use own initiative to plan time effectively and prioritise all incoming work on a daily basis, including responding quickly, appropriately and communicating clearly in relation to urgent / important and unpredictable issues ensuring a high quality administrative service. Maintain effective communication networks at all levels across the organisation and to facilitate the effective function of the Divisional Senior Management Team. Identify, draft and type all routine and ad hoc correspondence and reports, on behalf of the Divisional Senior Management Team. Follow-up outstanding issues which emerge from the Divisional Senior Management Teams work and meetings. Work on own initiative to prepare background information, collate information into reports, produce statistics and create and manage databases as required. Redirect and coordinate tasks delegated to other members of the department on behalf of the Divisional Senior Management Team.Undertake detailed and / or specialist project work on behalf of the Divisional Senior Management Team. Manage the meeting process, preparing agendas, take, produce and circulate accurate minutes of meetings in a timely manner. Manage and coordinate functions, such as seminars, conferences and workshops associated with the work of the Divisional Senior Management Team. Arrange travel and accommodation needs in support of hospital business (i.e. attendance at meetings/conferences/training etc), as required for all Divisional Staff within the divisions. Maintain an awareness of current issues within the Trust ensuring that key personnel receive appropriate and timely communication. Deal with staff, managers and external organisations in a professional and courteous manner, therefore, maintaining effective communication on behalf of the Divisional Senior Management Teams. Create and design visual aids / presentations on behalf of the Divisional Senior Management Team. Exchange confidential sensitive or contentious information both internally and externally with senior managers / clinical staff, maintaining confidentiality at all times.Develop and maintain an effective filing system and bring forward system on behalf of the Divisional Senior Management Team. To update and maintain personnel files, including completion of personnel and payroll documentation.To record and monitor annual leave, sick leave amongst the Senior Management Teams. Manage orders, requisitions and invoices using appropriate systems andcommunicating with procurement and finance colleagues as appropriate.Meet and greet visitors on behalf of the Senior Management Team to ensure visitors are received and welcomed to the department on behalf of the Division.