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· Ensure Council Tax, Business Rates and BID records are accurate and up to date by updating information relating to changes of occupation of property, including any amendments to discounts, exemptions, reliefs and premiums on a timely basis. This includes setting up new accounts, transferring balances between years and/or accounts, the recording of relevant information on system notebooks where appropriate and producing bills or making refunds.
· Set up new properties on the database, create relevant accounts and generate reports to the Valuation Office Agency. Send appropriate letters such as completion notices
· Determine applications for discounts, exemptions and reliefs and establish eligibility for these where no application is made. Organise and carry out regular review of discounts, exemptions and disabled band reductions.
· Deal with the recovery of council tax and non-domestic rates up to and including the summons stage of the recovery process. This includes negotiating payment plans with customers.
· Provide advice and assistance to customers in a professional, courteous and confidential manner whether in person, via the telephone or in writing. This includes liaison with external organisations providing statutory or voluntary services.
· Administration of the direct debit scheme including input and amendment of direct debit instructions, reversal of unpaid direct debit payments and issue of notifications to taxpayers ensuring compliance with BACS requirements.
· Assist with the indexing of all items of incoming documentation, by date and type, into the Enterprise document management system.
· Accept payments on behalf of the Council via debit card.
· Assist with the training and development of new team members.
· Ensuring all activities are carried out in accordance with the Council's constitution, regulations, policies, and national standards.
· Carrying out any other duties requested within the employee's skills and abilities whenever reasonably instructed.
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Essential Criteria - Qualifications, knowledge, experience and expertise
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Qualifications
Essential
Good standard of education with a minimum of 5 GCSE's or equivalent including Mathematics and English or demonstrable experienced based on current work-based competency
Desirable
IRRV Technician Qualification
Knowledge/Experience
Essential
· Experience of working in a financial environment
· Proficient use of IT systems and Microsoft office applications
· Experience of dealing with customers in a range of different circumstances
· Proven ability to communicate effectively with a wide range of individuals including customers, colleagues and stakeholders both orally and in writing
· Ability to organise and prioritise workload, to ensure work is accurate and completed in a timely manner
· Excellent team player and also able to work independently
· Working knowledge and understanding of GDPR
· To act in a tactful, diplomatic manner and remain calm and professional in all situations
· Understand the Councils values and priorities and ensure the priorities link to the role
Desirable
· Demonstrable knowledge of Council Tax and Non Domestic Rates
· Proficient use of Capita and Enterprise ICT systems including IWorld and Information@work
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