Legal Services Administrator
| Posting date: | 19 August 2025 |
|---|---|
| Salary: | £24,937.00 to £26,598.00 per year |
| Additional salary information: | £24937.00 - £26598.00 a year |
| Hours: | Full time |
| Closing date: | 01 September 2025 |
| Location: | Oxford, OX3 9RP |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9321-25-1121 |
Summary
Detailed JD & Main responsibilities: Scanning of confidential medical records, as required: Check against requested paper records - scanning each page, individual review of pages Second line checking of scans by another team member Maintain the health record as per instructions of the Health Records Policy Attend training on the GDPR and Access to Health Records Acts, to update skills as these evolve and change to include E-Learning Comply with the requirements of the GDPR, Access to Health Records Act and legislation issues in relation to confidential data Opening case files on RFI module for new hospital & Police SFR (records only) requests Managing Hospital to Hospital requests for patient information from loading onto RFI module through to disclosure Ensure a complete audit trail is maintained by updating Ulysses Database on all Police & Hospital to Hospital request Disclosure of records using AMS system Prioritise workload daily to ensure time scales are met What we are looking for: Empathy and Compassion: A genuine desire to help others and provide exceptional patient care. Organisational Skills: Ability to multitask and manage time efficiently in a fast-paced environment. Experience: Previous experience in a similar administrative role, preferably within the healthcare sector. Skills: Strong organisational, communication, and multitasking skills. Proficiency: Competence in using office software and systems, including Microsoft Office Suite. Attention to detail: A meticulous approach to managing tasks and information. Team player: Ability to work collaboratively with colleagues and stakeholders. What We Offer: Meaningful Work: Your role will have a direct and positive impact on the lives of patients and their families. Professional Development: Opportunities for training and career advancement within the healthcare sector. Collaborative Environment: Work alongside a team of dedicated and compassionate healthcare professionals. Comprehensive Benefits: Flexible working, competitive salary, health insurance, and retirement plans. Example duties and responsibilities: Respond to email queries from stakeholders in a timely manner Answering the phone and dealing with phone queries Help Hiring Managers with any questions and queries Attending a weekly team meeting Provide a robust administration function that underpins the delivery of a high quality service and maintain effective working relationships with clinical, nursing and administrative staff. Maintain confidentiality at all times.