Office Manager - Community Learning Disabilities Team
| Posting date: | 18 August 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive |
| Hours: | Full time |
| Closing date: | 17 September 2025 |
| Location: | Oxford |
| Company: | inploi |
| Job type: | Permanent |
| Job reference: | 75727330 |
Summary
We are seeking an experienced, highly organised and proactive Office Manager to join our City and South Learning Disability Team who support adults with Learning Disabilities when their needs cannot be met by mainstream services.
This pivotal role ensures the smooth running of our office operations and supports staff and management in maintaining an efficient, welcoming, and productive working environment.
If you are passionate about inclusion, respect, and equality, this is a role where your values will align with your work. You’ll be part of a dedicated team making a real difference in people’s lives.
Collaboration is key to our success. In this role, you will support and coordinate the Team Administrators, helping them work together to provide effective and responsive administrative support to the wider team.
This role is a 12 month fixed-term contract. Your working hours will be 9-5pm Monday to Friday with the majority of your time on site and some flexibility to work from home.
Main duties of the jobIn this role you will manage and co-ordinate the administrative support to the City and South Learning Disability Team to enable the service to deliver improved outcomes for adults with a learning disability.
This role will involve duties such as to:
- Oversee day-to-day office operations and administrative systems
- Support and supervise the Team Administrators, promoting teamwork and shared learning
- Work closely with your Team Manager to achieve meeting service needs
- Administer meetings
- Co-ordinate annual leave and rotas using electronic systems
- Maintain accurate records and ensure compliance with Trust policies and procedures
- Liaise professionally with people accessing services and their families as well as with internal teams and external partners
- Promote a safe, inclusive, and welcoming environment for staff and visitors
- Use of the Trust's Electronic Patient Record system
Please refer to the job description attached for a comprehensive list of duties.
Working for our organisationOxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Interviews for this role will be held on Friday 12 September at our Slade Site in Oxford (OX3 7JH).
Person specification Knowledge Essential criteria- Excellent knowledge of Office 365 systems including Outlook and Teams
- Working with patient electronic record systems
- Leadership skills and ability to organise other staff, including delegation
- Has experience of line management and supervision of others
- Has worked in a MDT
JD LD Office Manager (PDF, 206.9KB)
Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)
Recruiter Contact DetailsName: Hannah Osman
Title: Personal Assistant & Project Support
Email: hannah.osman@oxfordhealth.nhs.uk
Telephone: 07824334843