Finance Assistant
| Posting date: | 18 August 2025 |
|---|---|
| Salary: | £25,000 per year, pro rata |
| Additional salary information: | £20,000 pro rata per annum (Full time equivalent £25,000) |
| Hours: | Part time |
| Closing date: | 17 September 2025 |
| Location: | CV8 3LG |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Garden Organic |
| Job type: | Permanent |
| Job reference: | Finance Assistant |
Summary
We're looking for an enthusiastic finance assistant to be responsible for the timely and accurate accounting of income, expenditure and assisting in producing finance reports for Garden Organic and its subsidiaries.
Location: Garden Organic, Wolston Lane, Coventry, CV8 3LG
Key Requirements: To be responsible for the timely and accurate accounting of income, expenditure and assisting in producing finance reports for Garden Organic and its subsidiaries.
Hours: 28 hours per week.
Salary: £20,000 pro rata per annum (Full time equivalent £25,000)
Role subject to DBS Check: No
About us:
At Garden Organic we care about organic growing, composting, seed conservation, research and citizen science. Our small but hugely knowledgeable and committed team is backed by a family of members and volunteers, all dedicated to growing food and flowers in harmony with nature. We are an established, experienced and innovative membership charity, working in communities around the UK and campaigning for organic practice which protects and promotes life above and below the soil. Now in our seventh decade, we are also home to the vitally important Heritage Seed Library a living collection of 800 rare vegetable varieties that otherwise would have died out.
Our mission is to show people how to be organic growers and in doing so, we strive to be a great place to work, volunteer or partner with. We care about what we do, how we do it, and the impact we make. We believe that our time is now – when people are actively seeking positive contributions that they can make in the face of biodiversity loss and climate change.
About the role:
You will be responsible for the timely and accurate accounting of income, expenditure and assisting in producing finance reports for Garden Organic and its subsidiaries.
You will be reporting to our Finance and Compliance Manager and your core responsibilities and main duties are as follows:
1) Administer the sales ledgers, working with other departments and managers, to raise timely invoices and credit notes. Maintain strong working relationships with debtors to ensure prompt payment of invoices.
2) Administer the purchase ledgers, supporting other departments and managers, ensuring accurate accounting of invoices/other expenses. Oversee purchase order process. Maintain strong working relationships with key suppliers and internal customers.
3) Be aware of VAT intricacies and ensure VAT is accurately accounted for within ledgers. Responsible for the quarterly VAT Returns.
4) Work with Management Accountant to ensure accurate accounting within monthly accounts of both sales and expenditure, including monthly reconciliation of key control accounts. Account for accruals and prepayments relating to income and expenditure.
5) Support Line Manager’s responsibility for cashflow, preparing weekly list of creditors to be paid, managing bank balances/transfers and reconciling bank accounts.
6) Process payments/receipts via BACS, cheques, CHAPS and PDQs and related reports as appropriate.
7) Support accounting for restricted and unrestricted projects, meeting requirements of project managers and providing information as required.
8) Oversee intercompany accounts and complete monthly reconciliations.
9) Ensure all petty cash is appropriately managed and reconciled on a monthly basis.
10)Provide assistance to other members of the Corporate Resources Department as and when required.
What we are looking for:
Our ideal candidate will bring energy and enthusiasm to the role as well as proven experience in the fields of both finance and organizational compliance together with a willingness to learn. You will ideally be qualified in financial management or working towards qualification along with evidence of your Continued Professional Development and desire to stay abreast of financial practice and regulation. We will consider applicants who are qualified by (proven) experience.
What we can offer:
1) Salary: £25,000 per annum (Full time equivalent)
2) 25 days Holiday plus bank holidays and additional leave at Christmas (pro-rata)
3) Additional long service holiday
4) Group Pension Scheme with 8% employer contribution
5) Employee Assistance Programme
6) Salary Extras benefits platform (Instant discount scheme and health, wellbeing and financial support)
7) We Care benefits platform (With access to virtual GP consultations, nutritionist support, get fit programmes, smoking cessation and further health and wellbeing support)
8) TOIL for additional hours worked
9) Life Assurance
10) Garden Organic membership
Location: Garden Organic, Wolston Lane, Coventry, CV8 3LG
Key Requirements: To be responsible for the timely and accurate accounting of income, expenditure and assisting in producing finance reports for Garden Organic and its subsidiaries.
Hours: 28 hours per week.
Salary: £20,000 pro rata per annum (Full time equivalent £25,000)
Role subject to DBS Check: No
About us:
At Garden Organic we care about organic growing, composting, seed conservation, research and citizen science. Our small but hugely knowledgeable and committed team is backed by a family of members and volunteers, all dedicated to growing food and flowers in harmony with nature. We are an established, experienced and innovative membership charity, working in communities around the UK and campaigning for organic practice which protects and promotes life above and below the soil. Now in our seventh decade, we are also home to the vitally important Heritage Seed Library a living collection of 800 rare vegetable varieties that otherwise would have died out.
Our mission is to show people how to be organic growers and in doing so, we strive to be a great place to work, volunteer or partner with. We care about what we do, how we do it, and the impact we make. We believe that our time is now – when people are actively seeking positive contributions that they can make in the face of biodiversity loss and climate change.
About the role:
You will be responsible for the timely and accurate accounting of income, expenditure and assisting in producing finance reports for Garden Organic and its subsidiaries.
You will be reporting to our Finance and Compliance Manager and your core responsibilities and main duties are as follows:
1) Administer the sales ledgers, working with other departments and managers, to raise timely invoices and credit notes. Maintain strong working relationships with debtors to ensure prompt payment of invoices.
2) Administer the purchase ledgers, supporting other departments and managers, ensuring accurate accounting of invoices/other expenses. Oversee purchase order process. Maintain strong working relationships with key suppliers and internal customers.
3) Be aware of VAT intricacies and ensure VAT is accurately accounted for within ledgers. Responsible for the quarterly VAT Returns.
4) Work with Management Accountant to ensure accurate accounting within monthly accounts of both sales and expenditure, including monthly reconciliation of key control accounts. Account for accruals and prepayments relating to income and expenditure.
5) Support Line Manager’s responsibility for cashflow, preparing weekly list of creditors to be paid, managing bank balances/transfers and reconciling bank accounts.
6) Process payments/receipts via BACS, cheques, CHAPS and PDQs and related reports as appropriate.
7) Support accounting for restricted and unrestricted projects, meeting requirements of project managers and providing information as required.
8) Oversee intercompany accounts and complete monthly reconciliations.
9) Ensure all petty cash is appropriately managed and reconciled on a monthly basis.
10)Provide assistance to other members of the Corporate Resources Department as and when required.
What we are looking for:
Our ideal candidate will bring energy and enthusiasm to the role as well as proven experience in the fields of both finance and organizational compliance together with a willingness to learn. You will ideally be qualified in financial management or working towards qualification along with evidence of your Continued Professional Development and desire to stay abreast of financial practice and regulation. We will consider applicants who are qualified by (proven) experience.
What we can offer:
1) Salary: £25,000 per annum (Full time equivalent)
2) 25 days Holiday plus bank holidays and additional leave at Christmas (pro-rata)
3) Additional long service holiday
4) Group Pension Scheme with 8% employer contribution
5) Employee Assistance Programme
6) Salary Extras benefits platform (Instant discount scheme and health, wellbeing and financial support)
7) We Care benefits platform (With access to virtual GP consultations, nutritionist support, get fit programmes, smoking cessation and further health and wellbeing support)
8) TOIL for additional hours worked
9) Life Assurance
10) Garden Organic membership
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.