Senior Administrative Officer / Executive Assistant
| Posting date: | 15 August 2025 |
|---|---|
| Salary: | £31,236 to £35,608 per year |
| Hours: | Full time |
| Closing date: | 05 September 2025 |
| Location: | Southampton, Hampshire |
| Remote working: | On-site only |
| Company: | University of Southampton |
| Job type: | Permanent |
| Job reference: | 3184825RW |
Summary
Interview date: W/C 29th September
Senior Administrative Officer/Executive Assistant to Professor Charles Leek, Head of School: Psychology.
The Faculty of Environmental and Life Sciences are excited to be announce the recruitment for a full time, permanent Senior Administrator to join the friendly Faculty Operating Service (FOS) team supporting the School of Psychology. The role is varied, and no two days are the same. In this varied role you’ll work closely with the Head of School for Psychology, academic community and colleagues that support the core business needs - education, research, and enterprise from across the University to ensure that the School is fully supported.
The successful applicant will be motivated, enthusiastic and a proactive team player who is able to work effectively in a flexible and responsive environment.
As a senior member of our busy administrative team, you will provide high level support to the Head of School and work to deliver professional and efficient services including line management, operational assistance and administrative support to the academic community, event organisation, financial administration, HR support, organising and minuting meetings, space management, and ordering resources.
We welcome applicants with experience with an Executive Assistant style role and the ability to demonstrate initiative and prioritisation of own work whilst contributing to a team, effectively managing a diverse workload and a strong attention to details.
To be successful in this role you will:
Have the ability to build effective and credible working relationships and liaise confidently with academics and senior colleagues.
Be adaptable, flexible, proactive, able to work under your own initiative and be a collaborative team leader, with strong interpersonal skills and a positive and enthusiastic approach.
Have excellent line management and organisational skills and the ability to effectively manage workload across a team to meet business requirements.
Manage complex processes, analyse and interpret business information and support local governance committees.
Demonstrate excellent verbal and written communication skills and well as up-to-date MS Office skills (including Ms SharePoint and Teams).
The post holder will report to the School Operations Manager.
We encourage you to complete this application independently not relying solely on AI tools to get a clear picture of your suitability for the role.
For further information about the position, please contact Martyna Marani - m.marani@soton.ac.uk and Steph Stevens @ s.n.stevens@soton.ac.uk
The role is hybrid with a mix of working from home and on Highfield Campus.
What we can offer you
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work.
With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach. https://www.southampton.ac.uk/hr/services/benefits-explained/index.page
We encourage you to complete this application independently not relying solely on AI tools to get a clear picture of your suitability for the role.
Working at the University of Southampton:
Check out the staff benefits and why you should join us at The University of Southampton!
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.
Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
Senior Administrative Officer/Executive Assistant to Professor Charles Leek, Head of School: Psychology.
The Faculty of Environmental and Life Sciences are excited to be announce the recruitment for a full time, permanent Senior Administrator to join the friendly Faculty Operating Service (FOS) team supporting the School of Psychology. The role is varied, and no two days are the same. In this varied role you’ll work closely with the Head of School for Psychology, academic community and colleagues that support the core business needs - education, research, and enterprise from across the University to ensure that the School is fully supported.
The successful applicant will be motivated, enthusiastic and a proactive team player who is able to work effectively in a flexible and responsive environment.
As a senior member of our busy administrative team, you will provide high level support to the Head of School and work to deliver professional and efficient services including line management, operational assistance and administrative support to the academic community, event organisation, financial administration, HR support, organising and minuting meetings, space management, and ordering resources.
We welcome applicants with experience with an Executive Assistant style role and the ability to demonstrate initiative and prioritisation of own work whilst contributing to a team, effectively managing a diverse workload and a strong attention to details.
To be successful in this role you will:
Have the ability to build effective and credible working relationships and liaise confidently with academics and senior colleagues.
Be adaptable, flexible, proactive, able to work under your own initiative and be a collaborative team leader, with strong interpersonal skills and a positive and enthusiastic approach.
Have excellent line management and organisational skills and the ability to effectively manage workload across a team to meet business requirements.
Manage complex processes, analyse and interpret business information and support local governance committees.
Demonstrate excellent verbal and written communication skills and well as up-to-date MS Office skills (including Ms SharePoint and Teams).
The post holder will report to the School Operations Manager.
We encourage you to complete this application independently not relying solely on AI tools to get a clear picture of your suitability for the role.
For further information about the position, please contact Martyna Marani - m.marani@soton.ac.uk and Steph Stevens @ s.n.stevens@soton.ac.uk
The role is hybrid with a mix of working from home and on Highfield Campus.
What we can offer you
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work.
With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach. https://www.southampton.ac.uk/hr/services/benefits-explained/index.page
We encourage you to complete this application independently not relying solely on AI tools to get a clear picture of your suitability for the role.
Working at the University of Southampton:
Check out the staff benefits and why you should join us at The University of Southampton!
As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.
Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
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A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.