Student Records and Funding Officer
| Posting date: | 11 August 2025 |
|---|---|
| Salary: | £30,805 to £36,130 per year |
| Hours: | Full time |
| Closing date: | 26 August 2025 |
| Location: | Birmingham, West Midlands |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Aston University |
| Job type: | Permanent |
| Job reference: | 0002-25 |
Summary
This is a fantastic opportunity to join our professional, collaborative, and student-focused Academic Services team at an exciting time. We play a key role in delivering Aston’s 2030 strategy, with a strong focus on service excellence, innovation, and continuous improvement. Our work supports students throughout their journey, ensuring accurate records, timely funding, and a seamless experience.
We are looking for a highly motivated and detail-oriented individual to join us as a Student Records and Funding Officer. In this role, you’ll take the lead on managing tuition fee processes, maintaining accurate student records, and administering key funding schemes—including US Federal Loans and UK student finance. You’ll work closely with colleagues across the University and external partners to ensure compliance, accuracy, and outstanding service delivery.
You’ll be responsible for setting up and maintaining tuition fee data in our student records system (SITS), raising invoices and credit notes, and supporting financial audits. You’ll also manage the end-to-end process for US Federal Loans, ensuring students receive the right advice and funding on time. In addition, you’ll support the administration of Student Loans Company (SLC) and SAAS payments, and help maintain the University’s academic course database.
This is a hands-on role that requires initiative, problem-solving skills, and a passion for getting things right. You’ll need to be confident working independently, but also enjoy being part of a supportive and collaborative team. If you thrive in a fast-paced environment and want to make a real difference to the student experience, we’d love to hear from you.
Sound like you? Simply complete an application form and take the next step in your career with us!
What we offer:
Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
Excellent training and development opportunities.
A generous annual leave scheme with 30 days bookable leave and a further 13 days bank holiday and University Closure days.
Everyday discounts to a number of activities and retailers.
Great family friendly policies.
On site gym and pool with discounted staff membership available
Further information on our Benefits and Rewards can be found here.
This role does not meet the criteria for sponsorship under the Skilled Worker visa route. As a result, Aston University will not be able to sponsor the successful applicant for this visa.
See here for information about Skilled Worker eligibility criteria: https://www.gov.uk/skilled-worker-visa
We are looking for a highly motivated and detail-oriented individual to join us as a Student Records and Funding Officer. In this role, you’ll take the lead on managing tuition fee processes, maintaining accurate student records, and administering key funding schemes—including US Federal Loans and UK student finance. You’ll work closely with colleagues across the University and external partners to ensure compliance, accuracy, and outstanding service delivery.
You’ll be responsible for setting up and maintaining tuition fee data in our student records system (SITS), raising invoices and credit notes, and supporting financial audits. You’ll also manage the end-to-end process for US Federal Loans, ensuring students receive the right advice and funding on time. In addition, you’ll support the administration of Student Loans Company (SLC) and SAAS payments, and help maintain the University’s academic course database.
This is a hands-on role that requires initiative, problem-solving skills, and a passion for getting things right. You’ll need to be confident working independently, but also enjoy being part of a supportive and collaborative team. If you thrive in a fast-paced environment and want to make a real difference to the student experience, we’d love to hear from you.
Sound like you? Simply complete an application form and take the next step in your career with us!
What we offer:
Aston University is a dynamic and vibrant campus located within Birmingham city centre, which has excellent transport links via bus or train.
Excellent training and development opportunities.
A generous annual leave scheme with 30 days bookable leave and a further 13 days bank holiday and University Closure days.
Everyday discounts to a number of activities and retailers.
Great family friendly policies.
On site gym and pool with discounted staff membership available
Further information on our Benefits and Rewards can be found here.
This role does not meet the criteria for sponsorship under the Skilled Worker visa route. As a result, Aston University will not be able to sponsor the successful applicant for this visa.
See here for information about Skilled Worker eligibility criteria: https://www.gov.uk/skilled-worker-visa
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.